Budget Coordinator and Administrative Assistant

Telesat • Ottawa, ON

10d • Onsite

About The Position

We are looking for a detail-oriented professional to support budgeting and financial administration for the LEO organization. This role is key to ensuring accurate tracking, reporting, and coordination of financial activities across teams. You will manage budgets, support forecasting and reporting cycles, and collaborate with engineering, finance, and procurement stakeholders to ensure alignment and financial accuracy. Responsibilities also include coordinating pre-procurement activities, monitoring expenses, and supporting ongoing program financial tracking. This opportunity is ideal for someone with a background in business or accounting who brings strong analytical, organizational, and communication skills, and thrives in a collaborative, fast-paced environment.

Requirements

• A post-secondary diploma from community college in accounting and/or business
• A minimum of 5 years of experience in budgeting, financial reporting, accounting support, or business administration
• Ability to work effectively as an individual while ensuring alignment with the team
• Excellent analytical, organizational and communication skills to collect, validate, interpret and present financial and administrative information accurately and effectively
• Strong proficiency with Microsoft Excel and Workday and the ability to work effectively across financial, procurement and reporting processes involving multiple internal stakeholders
• Ability to work in Canada
• Ability to obtain clearance under the Canadian Controlled Goods program (CGP)

Responsibilities

• Manage the LEO departments’ budgets by coordinating timely reporting, monitoring actuals against plan, and providing clear analysis and justification for budget variances
• Lead the preparation of annual budgets, quarterly forecasts and year-end estimate updates by consolidating historical actuals and inputs from directors, and critically reviewing submissions to identify savings opportunities, errors, duplications and omissions
• Provide administrative coordination for pre-procurement activities by organizing required documentation and approvals with technical leads, management, IT, Procurement, FP&A and Legal before purchases are initiated
• Track and verify travel requests and expense submissions for team members, ensure compliance with company policy, identify discrepancies prior to approval, and follow up to ensure timely submission and resolution of outstanding items
• Support financial and program administration activities across the organization, including accruals, capitalization inputs, financial reporting, long-term plan updates, and ongoing tracking of program budgets in collaboration with Accounting and FP&A
• Analyze financial and administrative data, summarize findings, and present clear recommendations and status updates to management and other internal stakeholders
• Support the engineering management team in the preparation of documentation, briefing material, presentations, meetings and other administrative requirements as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree