Budget & Capital Systems Supervisor

City of Seattle•Seattle, WA

4d•Hybrid

About The Position

We are seeking a collaborative and solution-oriented leader for the role of Budget & Capital Systems (BACS) Supervisor. The BACS Supervisor (Strategic Advisor 2) provides critical systems support in the Accounting and Budgeting Services Division, within the Finance and Administrative Service Department (FAS), reporting to the Deputy Division Director. In this role, you will plan, manage, and maintain two systems; the department’s financial planning and modeling system and the future capital project delivery system. This position will partner with business stakeholders to analyze, optimize and enhance existing application functions and will use their knowledge of UX (user experience) concepts to enhance user experience. The position will lead a small team that will work closely with stakeholders, Seattle IT and software vendors to facilitate the delivery and development of application functionalities in a timely manner and within the scope agreed upon. This includes keeping up with technological advancements to proactively analyze and advocate for enhancements and new features, lead the intake and prioritization of product defects and enhancement requests, resolve technical issues, and oversees day to day administration. You and the team will serve as system administrators while also developing monthly reports and dashboards to support stakeholders including financial analysts, capital delivery leadership. Candidates who have excellent systems knowledge, coupled with strong communications and collaboration skills, will thrive in this intellectually challenging and diverse environment. ABOUT US FAS is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet. The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—overseeing the City's neighborhood customer service centers and Customer Service Bureau and making sure minority-owned businesses can equitably compete for City contracts. No matter the need, FAS is here—at your service.

Requirements

Bachelor's degree in Computer Science, Information Technology, Business Administration, Public Administration, Finance, Accounting or related field
Five (5) years of professional experience in systems administration/development, project delivery, financial analysis, or budget management, demonstrating progressively increased responsibility in these areas
At least two (2) years of experience in a management or lead capacity in the systems administration/development, project delivery, finance and/or budgeting fields.
Proven success with developing and operating large, complex data systems.
Skill in analyzing data, identifying potential issues, and developing solutions.
Demonstrated ability to work with intradepartmental teams and effectively deliver technical information and strategic advice to leaders and colleagues.
Ability to provide high quality customer service.
Experience in government in general, finance and capital projects, in particular.
Proficient use of MS Windows-based software including MS Office Suite (Outlook, Word, Excel, PowerPoint, PowerBI, etc.), Internet, and Adobe Acrobat.
Familiarity with Software Development Life Cycle (SDLC) methodologies and templates.
Experience supervising and providing leadership.
Experience working with software vendors and cloud-based systems.

Nice To Haves

Experience with large-scale financial management and accounting software (i.e. PeopleSoft).
UI/UX design experience.

Responsibilities

Plan, manage, and maintain systems for financial planning and capital portfolio financial management.
Oversee the development and production of monthly reports in various formats including Excel and PowerBI.
Perform reconciliation and system troubleshooting to identify issues and resolve system failures, risks and errors.
Proactively identify and recommend enhancements or new features to clients.
Supervise the work of staff assigned to system design, analysis, and maintenance.
Build and maintain strong relations between finance and capital project staff.
Be the primary liaison between capital development and finance staff as it relates to both systems administration.
Develop a clear understanding of the information needs of project managers, finance, and FAS leadership.
Identify ways to meet these needs and communicate the information effectively.
Work with cross functional teams to plan, schedule, track releases and timing of deployment of functionalities, leads/drives the resolution of system enhancements, changes, and defects.