Budget and Finance Director (4951-50)

Hamilton County Government•Cincinnati, OH

8h•$44 - $59•Onsite

About The Position

Under general direction, the Budget & Finance Director serves as HCEO’s senior fiscal leader and directs the Budget & Finance function, with responsibility for its overall management, administration, and continuous improvement. The Director leads the development and administration of HCEO’s operating and capital budgets and provides financial oversight for other entities, programs, projects, or initiatives for which HCEO provides fiscal administration or financial coordination. The position oversees financial planning and analysis; revenue, expenditure, and cash-flow monitoring; financial administration of capital projects and grants; governmental and management reporting; purchasing and contract administration; audit coordination; fiscal compliance; and related financial systems, internal controls, and processes. The Director serves as a key advisor to senior leadership and operational departments on budgetary, financial, procurement, and compliance matters. The Director is accountable for the effective management and development of assigned staff and for the quality, timeliness, continuity, and accountability of work performed by the Budget & Finance team. The position establishes priorities and performance expectations; delegates, coordinates, and reviews work; provides regular coaching, feedback, training, and cross-training; develops employee capability and continuity of critical functions; and addresses performance or conduct concerns as appropriate. The Director evaluates and improves division practices, workflows, and internal controls and is expected to lead through effective delegation and oversight while remaining directly engaged in complex fiscal matters that require director-level judgment.

Requirements

Bachelor's Degree from an accredited college or university with major course work in Business Administration, Public Administration, Accounting, Finance, Planning, or a closely related field
five (5) years of work experience in fiscal planning and administration, including experience with computerized financial or data systems
Valid driver's license issued by the state of residency and remain insurable under the County's vehicle insurance requirements.
Knowledge of: County and departmental goals and objectives; County and departmental policies and procedures; supervisory and management principles and practices, including delegation, workload planning, performance management, coaching, employee development, cross-training, and continuity planning; employee training and development; governmental budgeting and accounting; generally accepted accounting principles and applicable governmental accounting and reporting standards; Ohio Revised Code and other requirements applicable to agency budgeting and fiscal administration; budget development, forecasting, and financial planning; revenue, expenditure, cash-flow, and variance analysis; capital-project and grant financial administration; grant compliance and reporting; public purchasing, competitive procurement, and contract administration; accounts payable and receivable processes; internal controls, segregation of duties, audit practices, and financial recordkeeping; inventory control; and financial, accounting, enterprise resource planning (ERP), procurement, reporting, and records-management systems.
Skill in: Leading and supervising staff; setting expectations and priorities; delegating and balancing workloads; reviewing work product; coaching and providing constructive feedback; evaluating performance; developing employees through training and cross-training; and addressing performance concerns; developing, administering, and monitoring complex budgets; financial analysis, forecasting, reconciliation, and reporting; reviewing fiscal transactions and supporting documentation for accuracy and compliance; developing and improving fiscal policies, procedures, workflows, and internal controls; administering capital-project and grant financial activity; preparing reimbursement requests, billings, audit schedules, procurement documents, and professional financial reports; advanced use of Microsoft Excel for financial analysis, modeling, reconciliation, and reporting; proficient use of Microsoft 365 applications including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and OneDrive; Adobe Acrobat Pro; financial, ERP, procurement, reporting, records-management, and data-visualization tools; organizing, validating, and presenting financial data; and presenting financial information clearly to technical and non-technical audiences.
Ability to: Exercise independent judgment and discretion; lead through effective delegation, oversight, coaching, and accountability while personally performing or reviewing complex fiscal work that requires director-level judgment; establish clear expectations, monitor results, and maintain accountability for team performance; develop employee capability and continuity of critical functions; address performance or conduct concerns in a timely and appropriate manner; define complex financial or operational problems, collect and analyze data, establish facts, and draw sound conclusions; interpret and apply laws, regulations, grant requirements, contracts, policies, and accounting guidance to specific fiscal situations; translate financial information into clear analysis and practical recommendations; maintain accurate financial records and strong internal controls; identify financial, process, control, reporting, or system risks and gaps and develop or implement appropriate improvements; prioritize and manage multiple budgets, projects, grants, procurements, audits, and deadlines; communicate effectively orally and in writing with employees, leadership, elected officials, auditors, governmental agencies, vendors, contractors, grantors, and the public; handle sensitive or confidential financial and personnel information appropriately; collaborate across departments and agencies; develop and maintain effective working relationships; adapt to changes in financial systems, regulations, funding requirements, and organizational priorities; and travel to and gain access to County facilities or project locations as required.

Nice To Haves

Demonstrated experience directly supervising and developing staff, including delegation, coaching, performance evaluation, cross-training, and addressing performance concerns
Additional relevant experience in public-sector or governmental finance, particularly Ohio county or local government
budget development and monitoring
governmental accounting and financial reporting
capital-project and grant financial administration
audit coordination
public procurement and contract administration
financial or enterprise resource planning systems

Responsibilities

Manages HCEO Budget & Finance operations and personnel
Directly supervises assigned staff; establishes clear roles, work priorities, performance expectations, and accountability; appropriately delegates, coordinates, and reviews work while maintaining oversight for accuracy, timeliness, and service
Monitors workload and work quality; provides regular coaching, feedback, training, cross-training, and employee development; builds staff capability and continuity of critical functions
Evaluates performance and addresses performance or conduct concerns; approves or disapproves leave requests and takes or recommends other personnel actions within delegated authority
Participates in recruitment, selection, compensation, and employee-relations matters
Develops and implements division procedures and work practices consistent with departmental policy.
Plans, develops, and administers annual budgets and ongoing fiscal operations for HCEO and other entities, programs, projects, or initiatives for which HCEO provides fiscal administration or financial coordination.
Monitors and forecasts revenues, expenditures, cash balances, encumbrances, and other financial activity.
Prepares or oversees monthly, quarterly, and other budget-to-actual and financial performance reporting; reviews and approves or authorizes fiscal transactions within delegated authority, including disbursements, internal transfers, journal entries, purchase orders, travel reimbursements, and related transactions.
Recommends, develops, implements, and periodically evaluates fiscal policies, procedures, internal controls, and workflows; and advises leadership and departments regarding budget availability, funding, fiscal requirements, and financial impacts.
Directs and performs financial administration and reporting for capital improvement projects, grants, and intergovernmental programs from project setup through final closeout.
Coordinates project legislation and financial setup; establishes and monitors project cash, appropriations, encumbrances, purchase orders, funding shares, and payment activity.
Reviews project payments and prepares funding summaries
Prepares reimbursement requests, expense billings, grant financial documentation, and project closeout materials.
Coordinates fiscal activities for municipal road and township funding programs, transportation improvement districts, state public works and transportation programs, and other federal, state, and local funding sources.
Prepares or oversees required fiscal reports and schedules, including information and schedules supporting the County’s Annual Comprehensive Financial Report, the Schedule of Expenditures of Federal Awards, grant reporting, roadway and bridge infrastructure reporting, fringe-benefit reporting, state financial reporting for related entities or programs, annual report financial data, and other required reports.
Administers HCEO central purchasing and competitive procurement functions for goods and services, excluding road and bridge capital improvement program construction contracts unless otherwise assigned.
Monitors procurement needs and contract or bid expirations; prepares or coordinates invitations to bid, specifications, contracts, and required approval documentation.
Coordinates required County Purchasing and Board of County Commissioners approval processes; establishes and monitors purchase orders; verifies contract pricing and billing.
Assists departments with procurement requirements and contract administration.
Coordinates agency-wide inventory control and required inventory reporting as assigned.
Serves as HCEO’s fiscal representative and liaison during state, county, grant, and other audits.
Coordinates and responds to audit requests and supporting documentation.
Communicates with the County Auditor, Board of County Commissioners, state transportation and public works agencies, grantors, municipalities, and other governmental or partner agencies regarding fiscal procedures and requirements.
Provides cash-flow and financial information.
Coordinates financial documentation related to claims involving HCEO vehicles, equipment, or property with Risk Management.
Coordinates the annual Tax Map subsidy reimbursement and review or handoff of property tax bills.
Consults with contracting or partner agencies regarding fiscal and budget matters.
Prepares ad hoc financial analyses, data sets, and management reports in response to operational, organizational, or policy needs
Prepares and coordinates Board of County Commissioners agenda items, resolutions, minutes, and supporting fiscal documentation and attends pre-agenda meetings as required
Participates in committees, interview panels, strategic initiatives, financial or enterprise resource planning system evaluation and implementation, and other cross-functional projects
Attends meetings, training, and professional development as required.
Meets all job safety requirements and applicable safety standards that pertain to essential functions.
Demonstrates regular and predictable attendance and may be required to work outside normal business hours during budget cycles, audits, fiscal year-end activities, emergencies, or other operational needs.
Performs other duties as assigned.

Benefits

11 Paid Holidays
immediately begin accruing paid vacation and sick time
earned personal days
paid parental leave
Ohio Public Employees Retirement System, including a 14% employer contribution and a defined benefit option.
Comprehensive benefits including medical, HRA, dental, vision
employer-paid life insurance
long-term disability
tuition reimbursement
Public Service Loan Forgiveness eligibility
free on-site parking
wellness incentives
an Employee Assistance Program
access to free medical and prescription services through the County’s designated provider
behavioral and mental health resources