Budget & Finance Department - Budget Analyst, Intermediate

County of El Paso•Tx 79901, TX

3d•Onsite

About The Position

The Budget Analyst, Intermediate performs budget and analyst related duties at a para-professional level and performs advanced level administrative staff work required to support the activities and operations of the Budget and Fiscal Policy Department. This role reports to the Department Head/Director/Manager and is a non-supervisory position, though it may oversee interns and other staff as directed. The position involves frequent contact with elected officials, department heads, county employees, other agencies, contractors, Board Members, vendors, regulatory, and funding agencies and the general public.

Requirements

Bachelor's Degree in Business Administration in Accounting, or closely related field from an accredited college or university and three (3) years of public sector related, management level experience in an administrator, financial, analytical, or consulting role in a large multi-functional organization; Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Must have or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date.
Knowledge of Texas statute; federal, state and local legislative processes; principles and methods of managing organizational change, and organizational development; generally accepted policies, practices and procedures in public sector administration and operations, including budgetary development and control practices, human resource management, planning, program development; thorough knowledge of the theories, concepts and practices of organizational development, implementing organizational effectiveness and leadership development programs; statistical methods and analysis; survey design, and staff development principles and practices; personnel policies, procedures and guidelines; court structure; modern technologies; standard business computer applications; technical report writing, and diplomatic relations; principles and practices of grants management; financial system applications; principles and practices of governmental accounting.
Ability to interpret quantitative and qualitative information dealing with complex abstract and concrete variables to identify, analyze, and solve practical management problems of considerable difficulty.
Ability to relate to people well by building professional relationships and must know how to handle difficult situations.
Ability to establish and maintain effective working relationships with staff, managers, administrators, officials and the public.
Ability to communicate effectively, both orally and in writing, with a diverse population.
Ability to persuade and influence behavior changes.
Ability to negotiate and mediate resolutions to problems within and across department lines to improve organizational effectiveness.
Ability to maintain confidentiality and exercise discretion.
Ability to research, collect, and interpret data.
Ability to provide feedback, question processes.
Ability to visualize creatively and to effectively translate technical information into visual media.
Ability to continue their education and training.
Ability to keep on learning new management styles and acquire advance communication skills to be used in critical situations.
Ability to continue acquiring trainings on how to maintain quality management in the organization.
Ability to be dynamic in terms of management.
Ability to be innovative in solving problems and in handling tasks and responsibilities.
Ability to lead and apply organizational and change theories.
Excellent online facilitation, public speaking, interpersonal, and communication skills.
Ability to develop rules, policies and guidelines.
Ability to plan, design, implement, and evaluate training programs.
Ability to prepare executive level reports and correspondence.
Ability to learn principles and practices of materials and service needs.
Ability to develop clear, concise oral and written communication and prepare and present reports and recommendations to department management.
Ability to safely operate and care for assigned county owned equipment.
Strong organizational skills, with exceptional attention to detail.
Ability to work under tight deadlines as part of a team.
Internal and external negotiation skills and ability to influence.
Ability to quickly understand business objectives.
Ability to identify related issues.
Ability to facilitate a risk/cost benefit analysis.
Self-starting, self-managing, possess execution-oriented capabilities.
Ability to manage a broad set of responsibilities with minimal support.
Ability to thrive and drive decision-making in a dynamic environment where change is a constant.
Ability to optimize plans and execution with urgency.
Proven track record in achieving results.
Proficient with Microsoft Office.
Financial and performance data analysis, strategic planning, etc.
Ability to quickly grasp diverse concepts and analyze efficiency in operations.
Processes mapping for efficiencies.
Ability to interpret federal, state and local laws and regulations.
Ability to prepare specifications and contract for a large diversity of items.
Ability to analyze and make sound recommendations.
Demonstrate regular and reliable attendance.
Work well with others and participate fully in a team oriented environment.
Interface with other employees and customers in a courteous and respectful manner.
Maintain strict confidentiality.
Project positive support of their department and all county organizations at all times.
Maintain and enhance the County’s commitment to customer service excellence.

Responsibilities

Researches and gathers materials to conduct special studies regarding department projects.
Organizes and maintains various administrative, reference, and follow up files.
Gathers, organizes, and summarizes information for budget and special projects.
Prepares various routine and complex reports, tables, graphs and statistical summaries.
Monitors and verifies the status of budget and projects and ensures all parties are kept appraised on all matters.
Establishes and maintains working relationship with county officials.
Interacts with department heads, elected officials, and others using considerable explanation and persuasion leading to decision, agreement or rejection on complex issues; diplomacy is required.
Participates in the development of performance measures and procedures, and master plans with both short and long term goals and objectives.
Provides quality service and work product as a part of the overall departmental and County-wide strategic direction.
Participates in evaluation and design of workflow, processes, various operations systems, etc. among various departments.
Analyzes and interprets financial data, identifies problem areas, and recommends actions to solve problems.
Prepares, analyzes, and maintains staffing reports, capital project reports, and other comparative reporting.
Participates in the preparation of the County budget, which includes but is not limited to: meeting with and compiling budget information from departments, making current year recommendations, creating, modifying, and updating new calculation scenarios, gathering and reviewing performance measurement data, making future year recommendations, resolving budget issues, reviewing amended budgetary and/or staffing requesting and ensuring the correct budget is reflected and that all supporting documentation is included.
Participates in the preparation of the Government Finance Officer Association (GFOA) Budget Package; which involves but is not limited to: applying new guidelines, compiling, researching, and analyzing projects related to the departmental goals, objectives, measures, strategic plans, strategic maps, and mission statement, including policy issues, business methods, service levels, analytic models, financial reports and organizational effectiveness, includes all county funds, updating the charts, budget highlights, staffing data, and judging success sections, complying statistics.
Assists departments and provides work guidance regarding programmatic or financial reporting, or requests for funds inquiries, or other documentation required to be submitted, including but not limited to, solving issues through analysis, reviewing requests, ensuring policies are being explained and followed.
Creates and maintains positive working relationships with all levels of County directors, managers and employees.
As directed, may act as a representative for executive management and serve as a liaison to other professional organizations and governmental entities.
Monitors issues and potential regulations locally and County wide.
Stays current on pending and upcoming legislative issues.
Works to foster a positive relationship between the County, federal, state and local offices.
May be assigned project management responsibilities on an occasional basis for certain functions, units or programs.
Compiles and analyzes data, produces information, and interprets results.
Develops reports, special documents, publications, and presentations as needed.
Completes special projects as assigned, working on a wide variety of financial, administrative, professional, management and community issues and problems of medium to high complexity.
Gathers information and articulates recommendations.
Handles highly confidential information.
Responds to correspondence, open records requests for information, etc. as assigned by director or designee.
Identifies resource needs; formulates and develops needs assessment with appropriate management staff.
Participates in the development of organizational policies and procedures for Commissioners Court consideration and approval and makes recommendations for change and improvements to existing policies and procedures.
Provides information to potential consultants, contractors, developers, legal counsel and other external entities as warranted.
Prepares and completes required contract information, documents, drafts and amendments and enters information into software system and prepares correspondence for approval.
Prepares analytical and statistical reports on activities and operations assigned to.
Develops standardized forms for the collection and distribution of department information and/or other documents.
Attends and participates in professional group meetings and stays abreast of new trends and innovations in the field of performance based budgeting and budget guidelines.
Ensures completion of projects on-time and within budget.
As directed, publishes relevant information in compliance with statutes, codes, and policies and procedures.
Performs trend analysis, compiles and analyzes information from data, logs, tables, etc. to compose complex reports.
As directed, provides organizational improvement strategy, direction, advice, and counsel to the Commissioners Court, Department Heads, Elected Officials, supervisors, and employees.
Analyzes, designs and assists with the development of organizational and individual programs and processes that result in an effective and efficient workforce, increased revenues, reduction in expenditures, and/or improved operations.
Performs budget administration, prepares budget amendments, reviews and updates budget summaries and synopsis, and prints and reviews the final copy.
Creates and submits reports as required by State and Federal agencies.
Investigates and makes recommendations for addressing operational issues of medium to high complexity and/or sensitivity.
Provides guidance to County personnel regarding the budget process and ensures compliance.
Develops various financial and budgetary statements/reports and provides regular quarterly (monthly if warranted) reports to Commissioners Court, County Administrator, and/or the Public.
Serves in an administrative capacity within the department meets with management staff to identify and resolve problems.
As directed, represents the County’s interest at various meeting and conference.
Conducts research and assists with coordinating program planning and the development of information materials.
Prepares and delivers various presentation and trainings.
Serves in an administrative capacity in meetings.
Assists with monitoring and ensuring compliance of policies & procedures.
Analyzes department’s expenses.
Performs inter-departmental audits and assists with maintaining a system of internal controls.
Provides training and participates in cross-training (trains users on County systems).
Ensures accounting transactions have been posted accurately, prepares financial reports in a timely manner.
Oversees available balance of operating expenses; ensures funds will be available, recommends to department a transfer of funds; re-verifies department approved requests are correct and updated in the system.
Monitors County funds in assigned division while maintaining efficiency and accuracy of accounts for funds coming in and/or going out of the County; reviews disbursements, receipts, and adjustments, while adhering to internal controls.
Compiles statistical information, reports, data and surveys; creates and maintains division activity deadlines, schedules, rate sheets, and correspondence as necessary.
Substitutes, if assigned, for immediate supervisor or coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations.
Attends and participates in meetings, training and information sessions.
Stays abreast of new trends and innovations in the field.
Commits self to providing excellent customer service and demonstrates commitment through cooperative team and individual efforts.
Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.
Works extended hours and weekends as an executive employee reporting to the Director.
Regular out of town travel for professional conferences and meetings.
Performs delegated duties sufficient to maintain continuity or normal operation in the work area.
Performs such other related duties as may be assigned.
Maintains a safe and healthy work place environment.
As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.