Budget and Administration Manager

Research Foundation of The City University of New York•New York, NY

3d•$80,000 - $85,000•Onsite

About The Position

The Research Foundation of The City University of New York (RFCUNY) is seeking a Budget and Administration Manager to join the New York Early Childhood Professional Development Institute. This role will guide budget planning, advise leadership, and partner across programs to ensure financial decisions are data-informed, transparent, and aligned with organizational goals. The position offers an opportunity to improve financial processes and join a team dedicated to delivering accurate and timely budget and administrative services. The Institute is a fast-paced, dynamic public/private partnership committed to the early childhood workforce across New York State, housed at the City University of New York (CUNY).

Requirements

Bachelor’s degree in a related field from an accredited institution.
Five (5) years related, progressively responsible experience with processes for budgeting, expenditures, grants management, and/or procurement, preferably in a social service or non-profit organization.
Proficiency in Microsoft Office Suite, particularly Excel, and other data management tools.
Excellent written and verbal communication skills, with the ability to convey complex information clearly.
Strong organizational skills with a high degree of accuracy and attention to detail.
Demonstrated ability to manage multiple priorities and meet deadlines.
Proven ability to work collaboratively in a team-oriented environment.
Strong customer-service orientation and responsiveness.
Strong understanding of budgeting principles, cost analysis, and compliance policies.

Nice To Haves

Master’s degree in a related field
Experience in ERP systems (CUNYfirst, Workday, PeopleSoft)
Strategic thinking
Customer focus
Data analysis
Problem-solving
Communication
Advanced level Excel skills
Can-do approach to a high volume of tasks

Responsibilities

Monitor assigned project budgets throughout the year, including allocation of funds and expenditure tracking to ensure compliance with sponsor and institutional guidelines.
Coordinate monthly budget meetings with program directors to analyze variances and assist with projections; identify areas of concern and recommend corrective actions.
Assist with budget revisions, cost transfers, no-cost extensions, and other modifications.
Prepare budget documents, schedules, charts, and narrative content for public and internal presentations.
Assist with the development and administration of the organization’s annual operating budget.
Maintain and monitor personnel-related budget components, including salaries and benefits.
Monitor accounts payable activity to ensure accuracy and proper coding as it aligns with the budget.
Train and guide staff on financial policies, procedures, and budget-related protocols to ensure consistency and compliance across the organization.
Review and approve purchase orders for appropriate funding sources and budget availability.
Provide guidance to team leadership on budget preparation, financial planning, and cost control.
Respond to inquiries by team leadership on budget process, status, and related activity.
Serve as a key liaison between the Institute, CUNY Central Administration, and RFCUNY Administration.
Support staffing processes, including recruiting, hiring, onboarding, and other human resource needs.
Ensure the accurate and proper processing of all purchase requests, maintenance of inventories, payment of invoices, and reconciliation of unpaid invoices.
Perform the duties of subordinate positions when necessary.
Perform other duties as assigned.
Attend staff meetings and trainings as required.
Perform special projects and other duties as assigned.