Budget Analyst

City of New York • New York City, NY

21h • Hybrid

About The Position

The Budget Analyst supports the development, monitoring, and reconciliation of the Campaign Finance Board’s agency budget, including its matching funds program. The role provides fiscal analysis, forecasting, and funding review for procurement and personnel actions. The position is based at 100 Church Street in Lower Manhattan and operates on a hybrid schedule.

The role is part of the Budget & Operations Department within the Operations & Finance Division. The department supports division-wide budget preparation, cross-unit coordination, reporting, training on financial and internal platforms, financial analysis, procurement documentation, executive presentations, and administrative support.

Requirements

• At least one year of experience working in city government and experience using FMS3 and Info Advantage reports.
• Knowledge of the City’s Financial Management System (FMS3), Info Advantage, and Crystal Reports.
• Knowledge of the City’s standard operating procedures and best practices for budget and payments.
• Proficiency in conducting FMS3 procurement, budget, and contract amount inquiries.
• Intermediate to advanced Microsoft Excel skills, including creating tracking spreadsheets and combining reports into pivot tables or other reporting formats.
• Excellent verbal and written communication skills, including the ability to explain complex information to different audiences through various communication methods.
• Attention to detail, particularly in reviewing budgets and managing spreadsheets and trackers.
• Ability to independently review budgets across multiple divisions.
• Strong organizational and operational skills, with the ability to plan and complete regularly scheduled tasks with minimal oversight.
• Ability to anticipate problems and propose solutions or other ways to support program operations.
• Collaborative approach, accountability, adaptability, and willingness to consider new approaches.
• Qualification pathway: a bachelor’s degree from an accredited college including or supplemented by at least twelve semester credits (or equivalent) in a listed or closely related field, plus one year of satisfactory full-time experience in a listed or closely related field; or a four-year high school diploma or equivalent and five years of such experience; or equivalent education and/or experience.

Nice To Haves

• Experience working across multiple teams and managing their budgets.
• Experience reviewing new budget requests against the original budget and making determinations on budget requests.
• Experience with OMB plan-to-plan budgets (Adopted, November, January, Executive).
• Advanced Excel and Microsoft Office application skills.
• SQL and Power BI experience are highly desirable.

Responsibilities

• Assist in developing and submitting the CFB’s annual budget, including the matching funds program.
• Reconcile quarterly spending plans and OMB’s year-to-year and plan-to-plan budgets (Adopted, November, January, Executive).
• Perform FMS3 Financial Plan changes requested by OMB and reconcile budget modifications by budget code and object code.
• Estimate budget expenditures and prepare analyses for the agency-wide surplus/needs analysis.
• Review and track programmatic and administrative spending, and provide program staff with technical assistance on funding and budgeting.
• Run FMS3/Info Advantage reports and create ad hoc reports to support stakeholder decision-making.
• Maintain the Personal Services tracker using CHRMS reports to keep vacancies, new hires, titles, and position numbers current, and assist with IPAR identification for unit vacancies.
• Review and track OTPS approvals for services and goods, and manage the encumbrance tracker in coordination with Financial Services and Procurement.
• Review Certificates of Funds (COFs), encumbrance requests, and Purchase Request Forms (PRFs) for funding availability and contract authority against the original FY budget request, and maintain the PRF tracker against FMS actuals.
• Monitor contract spending against budget and track direct service contract status.
• Review invoices for supporting documentation and provide FMS Level 3 voucher approval.
• Participate in quarterly Aged Open Report reviews and support quarterly Financial Dashboard meetings with senior staff.
• Assist with drafting standard operating procedures and internal processes.
• Assist Operations and Finance staff with special projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level