BUDGET ANALYST - 64038349

State of Florida • MILTON, FL

1d • $56,000 - $66,000 • Onsite

About The Position

This position is responsible for all aspects of the budget process, including inputting fiscal year budget data, validating reports, updating financial systems, preparing and distributing monthly budget reports, analyzing revenue and expenditures, reconciling discrepancies, and providing financial analysis. The role involves significant interaction with program managers and administrative staff, requiring familiarity with various reports, information systems, and software applications. The Budget Analyst will also monitor the Other Cost Accumulator (OCA) cash balance report daily, ensure payables are not posted against closed OCAs, and make necessary adjustments. This position requires a high degree of trust due to access to confidential and financial information. The incumbent will serve on behalf of the Public Health Services Manager during absences and will be responsible for making sure all financial transactions are properly entered into the State Accounting System. Additionally, the role involves preparing specific reports for senior leadership, advising management on process improvements, and maintaining accuracy of the clearing fund reconciliations. The position also includes serving as a contract manager and backup to other fiscal staff.

Requirements

• Knowledge of computer software including applications.
• Knowledge of FLAIR, MFMP, Outlook, Excel, Word, and PowerPoint
• Knowledge accounting principles, procedures, and practices.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection.
• Knowledge of Contract Management
• Knowledge of invoice processing for payment
• Knowledge of revenue and budget management and finance and accounting
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to use automated accounting systems, personal computers, and general office equipment.
• Ability to apply guidelines, policies, and procedures.
• Ability to handle multiple priorities at once with little to no supervision.
• Ability to train and motivate others.
• Ability to maintain confidentiality (HIPAA regulations on privacy and security)
• Ability to work under pressure and adjust to a diverse working environment.
• Ability to ensure timely completion of activities.
• Valid driver's license
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Judgment and Decision Making: Weighing the relative costs and benefits of a potential action.
• Management of Financial Resources: Determining how money will be spent to get the work done, and accounting for these expenditures.
• Service Orientation: Actively looking for ways to help people.
• Social Perceptiveness: Being aware of others' reactions and understanding why they react the way they do.
• Coordination: Adjusting actions in relation to others' actions.
• Speaking: Talking to others to effectively convey information.
• Writing: Communicating effectively with others in writing as indicated by the needs of the audience.
• Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
• Active Listening: Listening to what other people are saying and asking questions as appropriate.
• Information Gathering: Knowing how to find information and identifying essential information.
• Time Management: Managing one's own time and the time of others.
• Critical Thinking: Using logic and analysis to identify the strengths and weaknesses of different approaches.
• Identifying Downstream Consequences: Determining the long-term outcomes of a change in operations.
• Implementation Planning: Developing approaches for implementing an idea.
• Identification of Key Causes: Identifying the things that must be changed to achieve a goal.
• Visioning: Developing an image of how a system should work under ideal conditions.
• Personnel and Human Resources: Knowledge of policies and practices involved in personnel/human resource functions.
• Mathematics Knowledge of numbers, their operations, and interrelationships.
• English Language: Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services, including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques.

Responsibilities

• Input initial fiscal year budget data into the Financial Information Reporting System (FIRS).
• Validate FIRS reports for estimated revenue and allotment uploads.
• Regularly update estimated revenue and allotments in FLAIR and verify accuracy of updates.
• Prepare and distribute monthly budget reports.
• Analyze actual revenue and expenditures to ensure coding correlates to budgets.
• Consult with program managers to reconcile discrepancies, initiate corrections as needed, and verify that corrective action was made.
• Research and provide financial analysis/reports as needed to support program manager inquiries.
• Make budget recommendations or take corrective action within delegated authority to maintain up-to-date and reasonable budget projections.
• Prepare in-depth financial analysis of expenditures to determine spending trends.
• Use analysis to determine current financial needs and project future budget needs.
• Maintain and disseminate up-to-date lists of budget related accounting codes.
• Analyze budgets monthly and report variances/issues to Public Health Services Manager.
• Assist Public Health Services Manager with preparations for Budget Meetings.
• Responsible for the Other Cost Accumulator (OCA) cash balance report daily in FIRS ensuring cash balances are 100 % compliant with Department of Health (DOH) central office requirements.
• Verify payables are not posted against closed OCAs.
• Make adjustments as necessary.
• Updates OCAs and expansion options in Florida Accounting Information Resource (FLAIR) on a monthly basis.
• Complete the monthly reconciliation of revenue and expenditures between Comptroller’s records and State Accounting System.
• Serve as Key Interpret State Accounting System reports, analyze the data, and utilize data to make financial and budgetary reports available to the Administrator, Public Health Service Manager and Department Heads.
• Monitor financial transactions.
• Responsible for making sure all Health Department financial transactions to record revenue, expense, refunds, journal transfer, and budget allocations are properly entered in the State Accounting System.
• Utilize available reports from State Accounting System, FIS and FIRS.
• Prepare DT Payroll, Service Time Summary, and Cost Per Service reports and deliver them to Senior Leadership for review and decision‑making.
• Prepare financial reports as needed for Department, utilizing available state resources.
• Responsible for assuring adequate categorical spending authority is maintained.
• Makes detailed analyses based on historical data and current trends of budget requests submitted by various divisions and prepares reports of such analyses and critiques.
• Reviews and recommends procedural changes in the preparation of operating budgets and subsequent budget implementation.
• Advise management on process improvements and cost saving measures.
• Analyze, review, and maintain Financial & Information Reporting System (FIRS) reports and spending plan by updating budget allotments monthly.
• Monitor FIRS monthly projected revenues and expenditures to actual monthly revenues and expenditures to ensure compliance with CHD standards.
• Complete and verify accuracy of the electronic payment (e-payment) report.
• Submit the reporting form to the state central office for review and forwarding to the state Chief Financial Officer.
• Maintain accuracy of and perform monthly reconciliation of the CHD’s clearing fund.
• Verify and release all wire transfers from the CHD clearing fund to the state account.
• Enter wire information into the state Cash Management System (CMS) and complete appropriate cash deposit entries into FLAIR.
• Review and update the collocated matrix to ensure accurate square footage and FTE costs are charged properly to all appropriate programs.
• Meet with program managers to ensure all spaces are properly accounted for, for accurate sq. ft. calculations and that all employees are accounted for, for proper FTE calculations.
• Review HR tickets for budgetary accuracy and enter/update appropriate information into the FIRS budget module.
• Perform thorough annual review of the EO List for accuracy.
• As necessary, submit requests to the central office for the addition, deletion, or updating of any EO/OCA’s.
• As new funding sources are established/granted, review source requirements and assign the source OCA/EO to the CHD org code that corresponds with source requirements.
• Submit assignment to the central office for inclusion and activation into FLAIR.
• If necessary, establish new L4 org code and submit new L4 to FIRS for budget module activation.
• Perform various reconciliations and reviews to include but not limited to the following: Monthly manage the FLAIR reconciliation to appropriation ledgers within established timeframe.
• Initiate/process necessary transactions to reconcile.
• Outstanding Encumbrances, Pharmacy Audit, Year End Financial Statements, Single Federal Awards submission, Payroll Check Log.
• Performs other duties as necessary and participates in training and development opportunities to support the Agency’s vision and mission.
• Serve as one of the department’s contract managers, completing the agency’s Basic Contract Management training in TRAIN.
• Ensure all contracts and agreements are compliant and properly authorized for payment.
• Serve as backup to the Accountant III and Fiscal Assistant II, providing support with financial, accounting, and administrative functions as needed.
• Other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed