Budget Analyst 4

State of Washington•Multiple Locations Statewide, WA

1d•Remote

About The Position

The Department of Commerce is seeking a Budget Analyst 4 to provide expert, senior-level budget and program planning analysis for the Community Infrastructure and Assistance unit within the Local Government Division. This role is critical in supporting program operations by assisting in securing and efficiently managing financial resources in accordance with state-mandated budget requirements. The Local Government Division partners with local governments, public entities, and nonprofits to strengthen their ability to fund and develop critical services for citizens, providing access to state and federal resources through grants and loans for infrastructure and capital facility projects. The division also supports communities with research and project management expertise, including technical assistance on capital project development, infrastructure project funding strategies, local studies, and implementation of the growth management act (GMA), aiming to foster strong partnerships, vibrant communities, and sustainable infrastructure.

Requirements

Bachelor’s degree from an accredited college or university involving major study in business administration, public administration, accounting, economics, statistics or closely aligned field AND five (5) years of professional experience in budgeting, management or program analysis.
Demonstrated professional experience using state budgeting and reporting systems or similar systems.
Proficient in Excel, Outlook, Word, and other Microsoft Office software.
Excellent interpersonal skills and the demonstrated ability to build trusting relationships and loyal partnerships with customers, employees, and executive management.
Technical knowledge of Commerce Infrastructure program requirements related to financing, contract management, and compliance.
Ability to manage multiple projects simultaneously and to participate in multi-stakeholder processes.
Accountability--Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
Integrity — demonstrates a sense of responsibility and commitment to public trust through statements and actions. Honors commitments and promises.
Leadership--Leads through change and adversity, makes the tough call when needed, builds consensus when appropriate, motivates and encourages others.
Teamwork--Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leaders to meet goals, welcomes newcomers and promotes a team atmosphere.
Support staff through transparent communications, showing up in their work, managing workload, resources, and availability.

Nice To Haves

A master’s degree from an accredited college or university involving major study in business administration, public administration, accounting, economics, statistics, can substitute for one year of the required five years of experience.
Accounting experience and/or coursework
Ability to examine data to grasp issues, draw conclusions, and solve problems
Know where and how to access the right data for the assignment, and pursues leads for additional sources of information
Experience developing PowerPoint presentations
Leadership experience and skill as demonstrated by influencing and working effectively with others, obtaining cooperation of other departments and internal staff, displaying initiative in finding better solutions, following through by communicating decisions, and taking action.
Ability to communicate complex financial issues verbally and in writing
Demonstrate experience of fiscal accountability by following finance regulations, principles, standards and guidelines when committing financial resources or recommending options for budget transactions
Demonstrate self-awareness, self-management, ethics, integrity, and continual learning
Demonstrate organizational and political awareness, relationship building skills, and effective decision making
Demonstrate team dynamics by working within a motivated, high-performing team as an engaged, involved, and productive team member

Responsibilities

Provide expert level advice, review and analysis of assigned program’s allotments, budget development and other budget tasks.
Monitor unit revenue and expenditures monthly and work with managers to identify, make recommendations and correct any issues.
Work closely with other members of the division budget team, central budget office staff and accounting office staff to establish roles and responsibilities to maximize staff resources and eliminate duplication, while ensuring sound financial management.
Independently lead all aspects of assigned program’s operating and capital position management.
Develop and maintain a staffing file of all funded and unfunded positions for assigned portfolio.
Maintain staffing files with the most current payroll information and reflect position information as shown in HRMS.
Ensure staffing file balances to the allotted FTEs and maintain a reconciliation of staffing to AFRS data.
Utilize current staffing file information to update the Compensation Impact Model Analysis (CIMA) in the Salary Projection System (SPS) as requested by OFM.
Develop features to link source data to be centrally managed.
Build automated features to gain the greatest efficiency after development and during maintenance periods.
Prepare and maintain monthly fiscal status reviews.
Using Enterprise Reporting System reports, review actual expenditures against planned allotments and projections; review expenditure coding and submit correction requests for any inaccurate cost coding; create budget reports as tools to assist assigned program managers and answer inquiries.
Create and maintain a grant/contract tracking sheet for the assigned programs.
Monitor that expenditures are on track with available project balances, projected spending plans, and remain within appropriation balances.
Run monthly projection/expenditure reports to verify contracts are within project/appropriation balance.
Work with program managers to update projections as payments are submitted/approved.
Schedule monthly meetings with the assigned program’s managing director and program managers to review the tracking worksheets, verify and update projections, and address any concerns or questions.
Review operating and capital Budget Bills and Expenditure Authority Reports to accurately gather the funding information and ensure accurate coding is set up for all funding within the budget analyst’s assigned units.
Use Division spending plan templates, populate coding, staffing, and other object costs by Project/Subproject for assigned units.
Develop and make recommendations on the assigned portfolio’s control numbers.
Develop control numbers using statistical methods, current spending patterns, program information, and research methods to arrive at allotments that represent program needs, are directly related to the agency strategic plan and performance management goals.
Effectively communicate recommendations and methodologies through budget briefs, narratives and visual displays of data that are clear and understandable.
Ensure the allotments represent the program priorities and focus on the budget outlook and planning.
Verify program spending plan roll-ups are within the appropriated funding by Expenditure Authority code whether for fiscal year appropriations or biennial appropriations.
Note issues resulting in a unit being over the control numbers or if programs have fully planned for staffing and other program costs.
Verify remaining funding and work with program managers to resolve issues.
Provide information to the Budget Manager to work with Division management and/or the CBO team if resolution cannot be agreed to remain with the appropriate funding level, or excess funds available for Division use.
Document those appropriations and type (state, federal, capital).
Prepare periodic allotment adjustments as priorities of the program change.
Provide cost estimates and reviews expenditure narrative information to ensure alignment with the fiscal note cost calculation tool for fiscal notes and decision packages.
Provide modeling, analysis and forecasting of dedicated funds and/or revolving loan accounts.
Independently work to set up account coding and manage chart of accounts for assigned portfolio.
Ensure coding for assigned units is set up correctly for all new operating funding and both reappropriated and new capital funding.
Submit new coding requests and any edits to existing coding to Accounting.
Review report coding manual (Chart of Accounts) to ensure final coding information matches the coding requests that were submitted.
Prepare and review A-19 invoices and contract payments.
Prepare journal vouchers for coding changes and corrections to ensure accurate costs.
Assist with federal grant modifications and closeout reporting for assigned portfolio.