Brokerage Services Coordinator

Newmark • San Francisco, CA

4h • $75,000 - $90,000

About The Position

Under general supervision, the Brokerage Services Coordinator performs specialized and custom administrative tasks in support of a team of sales professionals. The role requires in-depth knowledge of sales and marketing administrative and operational policies and procedures, general business practices, and careful handling of confidential sales, marketing, client, and proprietary information.

The coordinator supports brokerage business development and marketing by preparing client-facing materials, coordinating with centralized marketing, analysis, and research teams, assisting brokers with prospecting and property tours, managing market information and Salesforce data, and coordinating meetings, communications, invoices, and social media activity. The position also requires maintaining accurate, current materials and managing multiple assignments and deadlines.

Normal working conditions apply, with no disagreeable elements. The expected base salary is $75,000 to $90,000 annually. The role includes a competitive benefits package and may be eligible for discretionary bonuses and other short- and long-term incentives.

Requirements

• High school diploma or GED required.
• At least 2 years of work-related experience required, including at least 2 years of related experience in real estate brokerage or sales and marketing.
• Advanced Microsoft Office Suite skills, including PowerPoint and Excel, and Internet research skills.
• Administrative support skills, including appointment scheduling and the ability to compose, proofread, and edit correspondence and reports.
• Strong organizational, written, oral, telephone communication, and customer service skills, with close attention to detail.
• Problem-solving, decision-making, and analytical skills.
• Ability to prioritize and manage multiple tasks and meet stringent deadlines.

Nice To Haves

• Associate or bachelor’s degree in marketing or business administration preferred.
• Real estate license is a plus.

Responsibilities

• Maintain Newmark brand, product, office, and client messaging and consistency by applying templates to marketing materials, including flyers, proposals, tour books, pitch materials, touch pieces, maps, floor plans, qualification packages, and property surveys.
• Review marketing material specifications and serve as a liaison with centralized marketing, analysis, and research groups to coordinate financial, marketing, and presentation materials.
• Develop pitch strategies and materials, and write content for client presentations, flyers, and proposals.
• Assist brokers with canvassing new clients, space showings, property searches, and tour books.
• Maintain and manage current market research, lease and sales comparables, and market deals to support business planning and strategy development.
• Update materials and sites promptly so the most current information is published.
• Prepare and maintain accurate documents, including Letters of Intent (LOIs) and Requests for Proposal (RFPs).
• Create and send email marketing campaigns.
• Respond to outside broker requests.
• Coordinate complex on-site and off-site meetings and tours, arrange video and conference calls, and manage calendars.
• Process revenue and invoices.
• Execute social media strategy using LinkedIn, Instagram, and other platforms.
• Manage the Salesforce database.
• Maintain confidentiality of sales, marketing, client, and proprietary information in all communications.
• Perform other duties as assigned.

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Paid time off
• 401(k) retirement plan with employer matching
• May be eligible for discretionary bonuses and other short- and long-term incentives, including deferred cash or equity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED