Brokerage Coordinator

Transwestern • Edina, MN

3d • $60,000 - $70,000 • Onsite

About The Position

The Brokerage Coordinator will provide marketing, research, and administrative support to the brokerage team as assigned. This role involves performing all aspects of supporting the team with property marketing, research, and transaction processing, while also offering direct and indirect marketing support. The position allows for the formulation and implementation of new procedures and processes within the Brokerage group that align with company objectives. The ideal candidate is organized, collaborative, and detail-oriented, capable of managing multiple projects in a fast-paced, deadline-driven environment. This role combines creative and administrative support with a focus on providing legendary customer service to clients, owners, and team members.

Requirements

• A minimum of 1-3 years of experience in a marketing or administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
• Excellent writing skills to prepare complete and accurate reporting.
• Excellent oral communication skills to represent the company and maintain the Company’s image.
• Strong organizational skills, creativity, and interpersonal skills.
• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
• Strong attention to detail - excellent proofreading and editing skills.
• Must be able to work independently and with minimal supervision.
• Proactive and resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.
• Ability to maintain discretion regarding personnel and industry-related matters.
• A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

Nice To Haves

• A bachelor’s degree in business, marketing, real estate, or related field preferred.
• Commercial real estate, property management, or professional services experience is strongly preferred.
• Basic graphic design skills (InDesign, Photoshop, Illustrator) to create marketing brochures, proposal brochures and team branding materials are advantageous.

Responsibilities

• Prepare correspondence including letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.
• Coordinate projects from primary stages through completion.
• Coordinate the handling of broker requests for data and research information.
• Assist brokerage with the completion of market surveys, property/space comparisons, data analysis, company overviews and other deliverables.
• Assist team with business development and monitoring the team’s pipeline and deal activity in XRM or other databases.
• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
• Review internal and external collateral materials, proofread content, and ensure appropriate branding materials for distribution.
• Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.
• Assist in developing new business and with selling, leasing, and marketing for the team.
• Respond to all internal and external client requests for data and information.
• Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.
• Maintain professional, positive, and proactive performance at all times.
• Assist other Brokerage and Marketing Coordinators as available as needed.
• Perform other duties and assignments as requested.

Benefits

• Pre-employment background checks (which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification).
• Drug screen check.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level