Brokerage Coordinator - Administrative Support

Cushman & Wakefield•Bakersfield, CA

1d•$27 - $32•Onsite

About The Position

We are seeking a Brokerage Coordinator to support a market-leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. It is a multifaceted role requiring strong organizational skills, plus the ability to take some initiative and multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and become highly proficient with the internal systems including contract programs, Workday, Salesforce, Microsoft and Adobe applications. This is a front-of-the-house position that will be responsible for coordinating day to day office operations, directing call inquiries and administering to commercial sale and leasing transactions.

Requirements

Bachelor’s degree or equivalent
1-3 Years’ experience in marketing, administration or related field; or similar combination of education and experience
Excellent oral and written communication skills
Strong time management and prioritizing ability
Proficiency with Microsoft Office Suite, particularly Microsoft Word, Excel and PowerPoint
Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
Demonstrated strong interpersonal skills
History of excellent internal and external customer service

Nice To Haves

Familiarity with Adobe Creative Suite programs a plus

Responsibilities

Prepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)
Draft Listing Agreements – Cushman & Wakefield and AIR Forms. Coordinate with Legal Department and management to finalize for execution and tracking
Prepare and format Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences
Enter new listings into Salesforce to generate project codes for corresponding deals
Enter new opportunities into Salesforce and prepare invoices as needed for fee-earner
Follow and adhere to deal management process and submission of all applicable documentation required—collect all deal-related documents, and follow up with all parties as required if missing items
Organize all agreements, property information and due diligence materials for each pursuit and transaction
Support timeliness of team’s deliverables
Coordinate marketing efforts with corporate marketing functions
Create, enter and maintain listings in external listing multiple services (AIR, LoopNet, and CoStar)
Maintain and account for our subscription with LoopNet and our team’s listings posted within
Maintain team’s internal active list of property listings and pursuits
Prepare property surveys, tour books, property flyers/brochure and other marketing materials as needed
Research availabilities and comps in listing multiple service and internal Cushman & Wakefield database
Prepare revenue forecasting information on brokerage team revenue as directed by the Operations Manager
Greet all guests and coordinate any onsite meetings by scheduling conference rooms & catering on an ad hoc basis
Develop a familiarity with conference room AV equipment and assist employees and guests with presentation tools
Collect and distribute mail and packages
Maintain breakroom & copy room supplies
Answer and direct phone calls to the appropriate broker or department