Brokerage Administrative Assistant/Coordinator

MarineMax • Fort Myers, FL

5d

About The Position

The Brokerage Administrative Assistant/Coordinator performs duties that require attention to detail, initiative, independent judgment, strong interpersonal and organizational skills. This role involves maintaining brokerage listing records and preparing closing documents.

Requirements

• Attention to detail
• Initiative
• Independent judgment
• Strong interpersonal skills
• Strong organizational skills
• Ability to maintain brokerage listing records
• Ability to prepare closing documents
• Effective decision making
• Human relations skills
• Time management techniques
• Ability to work independently
• Ability to make sound decisions
• Effective verbal communication skills
• Effective written communication skills
• Ability to meet established deadlines
• Ability to understand and interpret procedures, policies and guidelines
• Ability to communicate clearly and distinctly with visitors and telephone callers
• Ability to organize and maintain complex record and filing systems

Nice To Haves

• Enthusiasm and professionalism in preparing, assisting, and handling brokerage listing and closings

Responsibilities

• Greet customers and determine the appropriate team member to assist them.
• Answer incoming calls in a professional manner, ensuring all customer calls are returned prior to close of business each day.
• Assist and support brokerage professionals and staff by carrying out administrative assignments as required.
• Enter, update, and manage all brokerage listings accurately and in a timely manner, including gathering necessary owner information, ascertaining a stock number, and maintaining files throughout the listing process.
• Upload all documents into YachtCloser and log showings into YachtCloser.
• Provide daily updates to YachtCloser.
• Assist brokers and the financial services team with the closing process, including boat documentations, to ensure all paperwork is complete, thorough, and accurate.
• Initiate and respond to written and verbal correspondence; compose, edit, and distribute correspondence according to established guidelines or personal knowledge of the subject matter.
• Screen telephone calls and personally provide requested information or refer calls to other staff.
• Establish and maintain comprehensive and confidential files on brokerage records, reports, reference materials, and legal information.
• Communicate effectively with fellow team members and persons outside the company.
• Create and maintain a positive impression of MarineMax as well as the executive(s) supported.
• Establish work priorities, remain flexible, and efficiently respond in an effective manner to a variety of projects and demands.
• Work independently and make sound decisions.
• Demonstrate effective verbal and written communication skills.
• Meet established deadlines.
• Understand and interpret procedures, policies, and guidelines.
• Communicate clearly and distinctly with visitors and telephone callers.
• Organize and maintain complex record and filing systems.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed