Branding & Communications Executive Assistant

Millennium•New York, NY

2d•$70,000 - $160,000•Onsite

About The Position

The global Branding & Communications team is responsible for crafting and executing branding, marketing, and communications strategies for Millennium. As an Executive Assistant at Millennium, you will provide high-level administrative support to the Chief Communications Officer and the Brand and Communications leadership team in NYC, helping ensure the smooth running of day-to-day operations. You’ll handle a wide range of administrative and executive support tasks that enable senior leaders to stay focused on their strategic goals. This is a high-touch, fast-moving role that combines core EA responsibilities (heavy calendars, travel, expenses) with project management and event/offsite coordination. Millennium is a highly collaborative environment—no task is too small—and the right person will be proactive, discreet, and comfortable juggling shifting priorities across stakeholders and time zones. We’re looking for a collaborative team player who thrives in a fast-paced environment, takes initiative, and is comfortable supporting a wide range of priorities as needed. This person will also be viewed as a team ambassador and a key collaborative force within the group.

Requirements

4+ years of experience supporting senior leaders in a fast-paced environment
Must be able to work onsite 5 days per week in NYC
Experience working in a fast-paced and dynamic environment, preferably in financial services and/or a communications-focused organization
Strong organizational and communication skills (written and verbal)
High attention to detail; sound judgment and discretion with confidential matters
Ability to multi-task, prioritize, and meet tight deadlines
Self-directed and proactive; able to work independently
Proficient in Outlook, Word, and Excel; ability to integrate AI into workflows is a plus

Responsibilities

Manage heavy and constantly changing calendars across time zones for the Chief Communications Officer, and provide calendar support to other senior leaders on the team; able to keep pace as priorities shift and schedules change frequently
Serve as a front-facing point of contact for the Branding and Communications department, communicating with internal and external stakeholders; screen telephone calls, inquiries, and requests while always maintaining confidentiality
Coordinate regular team meetings and handle day-to-day ad hoc needs for the team and senior stakeholders
Support the team’s working environment as needed (e.g., light tech troubleshooting, meeting room setup)
Book all travel arrangements for senior team members, including after-hours support for travel issues as needed
Prepare and process invoices, travel, and expense reports
Connect day-to-day logistics to broader team goals, understanding how meetings, priorities, and relationships fit into the team’s ecosystem
Support project management for selected team initiatives, including preparing documents and decks for executive review and tracking logistics
Coordinate off-site team activities, including travel and logistically complex arrangements
Act as a connector, team ambassador, and culture carrier—build strong relationships with other EAs and key stakeholders to ensure the team operates smoothly, support team events and culture initiatives, and be a flexible team member who can jump in wherever needed