Branch Junior Administrative Assistant

Torch Technologies•Eglin AFB, FL

5d•Onsite

About The Position

Torch Technologies has an exciting opportunity for a Branch Junior Administrative Assistant for the Tenants Contract, supporting the Air Force Division at the Air Force Research Laboratory Munitions Directorate Computational Engineering Branch (AFRL/RWTC). As a Branch Junior Administrative Assistant, your duties will include the following, but are not limited to: Provide advisory and assistance support to Air Force Research Laboratory (AFRL/RW) Branch level offices by managing non-personal administrative functions and providing office organization support. Be capable of identifying problems and recommending solutions with minimal supervision. Have knowledge of AF directives and procedures in support of management and preparation of Government documentation and have proficiency in office organization and management. Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies. Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling, and preparation of meeting venue, recording, and tracking action items, and performing venue security duties. Provide management and maintenance support for office official bulletins, displays, and announcements. Advise and assist in establishing and maintaining file plans for Government approval. Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for AFRL/RW personnel. Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval. Advise and assist Division, Branch and AFRL/RW Front Office Group (FOG) staff with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling. Advise and assist in coordinating meeting arrangements, and /or schedules meetings and/or conferences. Assist as necessary to establish location, set time, contact participants, and ensure all required materials and services are available. Assist leadership contacting other people to attend meetings in lieu of original participants when necessary. Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining, and modifying format, content and frequency of requirements from information obtained from staff, files, and other sources. Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization’s mission and programs; office procedures, letters of acknowledgement, commendations, or notification. Coordinate/forward correspondence to appropriate offices and update the correspondence tracking systems and suspense files. Prepare documents in accordance with regulations and policies and in appropriate format and ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines. Assist in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation. Must be able to work independently in the execution of these requirements.

Requirements

U.S. Citizenship.
Bachelor’s Degree in relevant discipline.
Up to 3 years' applicable experience.
Proficient with Microsoft Office Suite, expert attention-to-detail & highly organized.
Active Secret security clearance required at hire, clearance level must be maintained throughout employment.

Nice To Haves

Prior AF experience and/or experience in laboratory setting working with scientists and engineers.
Prior administrative experience, working with highly technical information.

Responsibilities

Provide advisory and assistance support to Air Force Research Laboratory (AFRL/RW) Branch level offices by managing non-personal administrative functions and providing office organization support.
Be capable of identifying problems and recommending solutions with minimal supervision.
Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies.
Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling, and preparation of meeting venue, recording, and tracking action items, and performing venue security duties.
Provide management and maintenance support for office official bulletins, displays, and announcements.
Advise and assist in establishing and maintaining file plans for Government approval.
Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for AFRL/RW personnel.
Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers.
Draft request for TDY orders and submit for approval.
Advise and assist Division, Branch and AFRL/RW Front Office Group (FOG) staff with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling.
Advise and assist in coordinating meeting arrangements, and /or schedules meetings and/or conferences.
Assist as necessary to establish location, set time, contact participants, and ensure all required materials and services are available.
Assist leadership contacting other people to attend meetings in lieu of original participants when necessary.
Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining, and modifying format, content and frequency of requirements from information obtained from staff, files, and other sources.
Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization’s mission and programs; office procedures, letters of acknowledgement, commendations, or notification.
Coordinate/forward correspondence to appropriate offices and update the correspondence tracking systems and suspense files.
Prepare documents in accordance with regulations and policies and in appropriate format and ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines.
Assist in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation.
Work independently in the execution of these requirements.