Branch Coordinator

Leavitt Industrial Group•Grand Prairie, TX

16h•Onsite

About The Position

Leavitt Machinery is seeking a customer service-oriented Branch Coordinator to join their team in Grande Prairie, Alberta. This role involves greeting visitors, supporting employees with administrative tasks, and managing various branch operations. Leavitt Machinery is a growing company with a focus on employee development and a flexible work culture.

Requirements

Two years of previous administrative or coordination experience.
Strong proficiency with MS Office Suite (Word, Excel, Outlook).
Excellent verbal and written communication skills.
Strong organizational skills, planning skills, and multitasking ability.
Polished interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all levels.
Ability to thrive in a dynamic work environment.
Confident self-starter and team player.

Responsibilities

Managing branch reception duties, including answering phone calls, transferring calls, collecting information, and directing walk-in visitors.
Coordinating shipments and interoffice mail.
Collaborating with the Parts department to ensure parts accuracy for service jobs.
Tracking invoices and following up with vendors on outstanding payments.
Assisting Service Dispatchers with the coordination of service jobs for Technicians.
Entering and updating customer and equipment information in the ERP.
Ordering and maintaining office supplies and branch marketing items.
Completing expense reports and providing administrative support for Sales, Rentals, Parts, and Service departments.
Acting as a safety captain for the branch, ensuring safety protocols are adhered to and maintaining safety records.
Handling Shipping/Receiving.