Branch Admin (50605)

JUNIPER LANDSCAPING OF FLORIDA LLC•Ocala, FL

11d•Onsite

About The Position

The Branch Administrator - Maintenance works closely with the Branch Manager to execute the administrative functions that support day-to-day operations for assigned branch(es). This position owns ancillary (non-contract) service support from opportunity creation through billing, supports the branch's financial and administrative processes, and maintains accurate customer and property records, while partnering with Shared Services on all contract-related actions. He/she serves as the primary point of contact at the branch for corporate departments and is responsible for delivering the highest level of service to both internal and external customers. Support efforts in recruiting, hiring, and onboarding new employees, including recruiting events, screening applications, scheduling interviews, coordinating pre-employment screenings and completing I-9 verification. Process month-end close activities and generate financial and operational reports for management review and analysis. Support the scheduling and monitoring of work tickets, ensuring accurate job costing, including allocating and receiving purchase orders (POs), and completion of work tickets in the landscaping management system. Support in building and winning ancillary (non-contract) service opportunities from creation through billing, ensuring required documentation, approvals, and fields are complete before an opportunity converts. Process related change orders and billing accurately and timely, coordinating with the branch management and field crews to confirm scope, work completion, and job costing. Support the inventory process, including collecting physical count sheets from the field and entering counts accurately and timely into the tracking file provided by Accounting. Prepare and process credit memos in accordance with Company approval thresholds, ensuring required backup documentation is retained. Support accounts receivable efforts including collections follow-up, invoice inquiries, and dispute research; escalate unresolved items to corporate AR as needed. Maintain accurate property records and customer contact information in Company systems, recognizing that this data drives billing, routing, and reporting accuracy. Submit purchase order requisitions and assist in receiving in accordance with Company procurement procedures. Serve as the primary point of contact at the branch for requests from corporate department promptly and route requests outside the scope of the role to the appropriate party.

Requirements

Works closely with the Branch Manager
Execute administrative functions
Support day-to-day operations
Own ancillary (non-contract) service support from opportunity creation through billing
Support branch's financial and administrative processes
Maintain accurate customer and property records
Partner with Shared Services on all contract-related actions
Serve as the primary point of contact at the branch for corporate departments
Deliver the highest level of service to both internal and external customers
Support efforts in recruiting, hiring, and onboarding new employees
Process month-end close activities
Generate financial and operational reports for management review and analysis
Support the scheduling and monitoring of work tickets
Ensuring accurate job costing
Allocating and receiving purchase orders (POs)
Completion of work tickets in the landscaping management system
Support in building and winning ancillary (non-contract) service opportunities from creation through billing
Ensuring required documentation, approvals, and fields are complete before an opportunity converts
Process related change orders and billing accurately and timely
Coordinating with the branch management and field crews to confirm scope, work completion, and job costing
Support the inventory process
Collecting physical count sheets from the field
Entering counts accurately and timely into the tracking file provided by Accounting
Prepare and process credit memos in accordance with Company approval thresholds
Ensuring required backup documentation is retained
Support accounts receivable efforts including collections follow-up, invoice inquiries, and dispute research
Escalate unresolved items to corporate AR as needed
Maintain accurate property records and customer contact information in Company systems
Recognizing that this data drives billing, routing, and reporting accuracy
Submit purchase order requisitions
Assist in receiving in accordance with Company procurement procedures
Serve as the primary point of contact at the branch for requests from corporate department promptly
Route requests outside the scope of the role to the appropriate party

Responsibilities

Execute administrative functions that support day-to-day operations for assigned branch(es).
Own ancillary (non-contract) service support from opportunity creation through billing.
Support the branch's financial and administrative processes.
Maintain accurate customer and property records.
Partner with Shared Services on all contract-related actions.
Serve as the primary point of contact at the branch for corporate departments.
Deliver the highest level of service to both internal and external customers.
Support efforts in recruiting, hiring, and onboarding new employees.
Process month-end close activities and generate financial and operational reports.
Support the scheduling and monitoring of work tickets, ensuring accurate job costing.
Support in building and winning ancillary (non-contract) service opportunities from creation through billing.
Process related change orders and billing accurately and timely.
Support the inventory process, including collecting physical count sheets and entering counts.
Prepare and process credit memos in accordance with Company approval thresholds.
Support accounts receivable efforts including collections follow-up, invoice inquiries, and dispute research.
Maintain accurate property records and customer contact information in Company systems.
Submit purchase order requisitions and assist in receiving.
Serve as the primary point of contact at the branch for requests from corporate departments.