Bookkeeping & Operations Coordinator

CMG Marketing•Toronto, ON

2d•Hybrid

About The Position

We are a small, fast-paced marketing business seeking a reliable and detail-oriented individual to take ownership of both bookkeeping and day-to-day operational support. This is a hands-on hybrid role combining financial responsibilities with program coordination and administrative support. The position is ideal for someone who enjoys working with numbers while also contributing to the organization and execution of client projects.

Requirements

3–5 years of experience in a bookkeeping and administrative/operations role
Strong working knowledge of QuickBooks (required)
Advanced proficiency in Microsoft Excel (pivot tables, lookups, data management)
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Strong communication skills and ability to work both independently and as part of a team
High level of discretion when handling confidential financial and client information

Responsibilities

Manage day-to-day bookkeeping using QuickBooks Desktop
Handle accounts payable and receivable, invoicing, and payment tracking
Perform monthly reconciliations (bank accounts, credit cards, and program activity)
Support month-end processes and reporting
Maintain accurate and up-to-date financial records
Coordinate with external accounting support as required
Assist in the coordination and administration of client programs and promotions
Reconcile program activity and track qualifications and results
Prepare reports, lists, labels, and support mailing coordination
Maintain organized program files, records, and databases
Support data entry, tracking, and reporting across multiple projects
Collaborate with team members to meet weekly and monthly deliverables
Identify and support improvements to processes and workflows