Bookkeeper

OptiNizer

7d•Remote

About The Position

A highly organized and detail-oriented Remote Bookkeeper is needed to support a boutique model management and talent business with its day-to-day financial operations. This role will primarily focus on bookkeeping, accounts receivable, payment tracking, payroll support, invoice management, and following up on outstanding payments. The ideal candidate has strong QuickBooks Online experience and is comfortable working with high-volume, variable transactions. Because the business operates within a specialized talent and model management structure, the role requires someone who is willing to learn the company’s unique processes, understand its clients and talent, and communicate clearly when following up on payments or resolving discrepancies. This position requires strong attention to detail, accuracy, organization, and communication skills, as well as the ability to take ownership of financial processes with minimal supervision.

Requirements

Previous experience as a Bookkeeper, Accounting Specialist, Accounts Receivable Specialist, or similar role
Strong hands-on experience with QuickBooks Online
Solid understanding of bookkeeping, accounts receivable, reconciliations, and financial transactions
Experience tracking invoices, payments, and outstanding balances
Comfortable communicating with clients, vendors, and talent regarding financial matters
Strong follow-through and ability to consistently chase outstanding items
Highly organized and able to manage multiple transactions and priorities
Ability to work independently and take ownership of assigned responsibilities
Comfortable learning a specialized business model and processes

Nice To Haves

Previous experience working with a model management, talent agency, casting, entertainment, or similar business
Experience with payroll and 1099 processing
Familiarity with Portfolio Pad/Mainboard or similar talent management platforms
Experience managing high-volume, variable invoices and payments
Experience with ACH, direct deposits, bank transactions, and payment platforms
Previous experience handling accounts receivable and customer-facing financial follow-ups

Responsibilities

Manage day-to-day bookkeeping activities in QuickBooks Online
Record, categorize, and reconcile bank transactions and financial activity
Maintain accurate and up-to-date financial records
Process and track incoming payments, checks, and direct deposits
Monitor invoices, expenses, commissions, and other financial transactions
Maintain organized financial documentation and records
Assist with financial reporting and other bookkeeping-related tasks
Monitor outstanding invoices and identify overdue or missing payments
Research payment discrepancies and determine whether payments were received, missed, or incorrectly recorded
Follow up with clients and other contacts regarding outstanding payments
Send payment reminders and personalized follow-up communications
Keep the business and talent informed regarding payment status and expected payments
Escalate unresolved payment issues when necessary
Maintain accurate records of payment status and follow-up activity
Assist with payroll-related bookkeeping and payment processing
Support variable payment calculations based on hours, bookings, commissions, and applicable agreements
Assist with 1099-related recordkeeping and preparation through QuickBooks
Properly categorize transactions based on applicable 1099 treatment
Maintain accurate records for W-2, 1099, and pass-through transactions as applicable
Assist with processing payments to models and talent
Review booking-related financial information and ensure payments are properly recorded
Track commissions, deductions, web fees, and other applicable charges
Communicate with models and clients regarding payment questions or discrepancies
Provide clear and professional updates when payments are delayed or require follow-up
Coordinate with internal team members to resolve financial issues