Bookkeeper

Asign Inc.•, ON

4d•Hybrid

About The Position

As an integral member of the Finance Team, the Bookkeeper ensures financial transactions are accurate, timely, and well-documented. This role covers payroll, reconciliations, accounts receivables and payables, and requires someone who takes pride in precision, values attention to detail, and understands how accuracy supports the bigger picture. At Asign, we expect our Bookkeeper to work independently with little supervision and support the team when needed.

Requirements

Experience with QuickBooks Online (QBO) - daily transaction posting, reconciliations and reporting
Experience working with a third-party payroll service software (UKG HRIS preferred) - processing, reporting and reconciling payroll data
Advanced Excel proficiency - must be able to confidently use formulas (VLOOKUP, SUMIFS), create pivot tables and structure reports
Strong accuracy and attention to detail - a methodical approach with minimal errors and commitment to double-checking work
Ability to analyze financial information - spotting discrepancies, trends or unusual items
Knowledge and experience with Accounting Standards for Private Enterprises and/or GAAP - applying correct treatment to transactions
Understanding of the importance of confidentiality and discretion - handling sensitive payroll and financial data appropriately
Clear communication and interpersonal skills - able to respond professionally to employee, customer or vendor inquiries, and work effectively across departments
Organization skills - managing multiple priorities, meeting deadlines, and maintaining orderly records

Responsibilities

Prepare bi-weekly payroll for employees
Ensure all interpreting jobs have been uploaded from Interpreter Intelligence
Maintain payroll records by collecting and calculating data using a third-party software program (e.g., Banking details, TD1s, Holidays, sick days, etc.)
Working with HR, track changes to employee personal information and update records in a timely manner (e.g., Create ROEs)
Prepare annual T4s and T4As
Stay current on employment standards and payroll requirements
Respond to employee payroll-related inquiries with accuracy and professionalism
Create invoices for customers using Asign's booking software
Upload invoices to portals such as SAP Ariba
Manage deposits and collections accurately, with timely follow-up and professional handling of customer billing inquiries
Post bills to appropriate expense account and classification
Maintain appropriate payable documentation including copies of bills and authorization by a Director or Manager for expense
Maintain A/P aging and notify Controller which payments are due in a timely manner
Maintain updated vendor information in accounting system
Review and reconcile all corporate credit cards in QBO
Expense prepaid transactions
Work with the finance and operations teams to improve processes and ensure seamless operations
Support the Controller and CFO with account reconciliations and audit preparations