Bookkeeper (15 Month Contract)

Polar Amp•Toronto, ON

8d•Hybrid

About The Position

We are looking for a Bookkeeper to cover a 15-month maternity leave for our family office working closely with the principals of two families. The ideal candidate will have hands-on cash management, bookkeeping and accounting experience. Exposure to personal and corporate tax is a bonus.

Requirements

Relevant accounting/bookkeeping experience: Proven experience managing full-cycle bookkeeping, ideally in a family office, private wealth, or multi-entity environment.
Discretion & confidentiality: Handling sensitive personal and financial information requires absolute trust and professionalism.
Strong organizational ability: Ability to manage multiple accounts, entities, deadlines, and document flows without losing clarity.
Accounting software proficiency: Expertise in tools like QuickBooks, Sage, or similar, plus strong Excel skills for custom reporting.
Strong internal controls & accuracy mindset: Ability to implement checks, catch inconsistencies, and maintain high data integrity across all records.
Communication & coordination skills: Ability to liaise effectively with family members and external advisors, translating financial data into clear insights.

Nice To Haves

Exposure to personal and corporate tax is a bonus.

Responsibilities

Day-to-day transaction management: Record and reconcile all financial transactions across bank accounts, credit cards, and entities (personal, trusts, corporations).
Account reconciliation & reporting: Perform monthly reconciliations and produce clear, accurate financial reports (cash flow, net worth, income/expense summaries).
Bill pay & cash flow management: Manage accounts payable, schedule payments, track upcoming obligations, and ensure liquidity across accounts.
Multi-entity bookkeeping: Maintain separate books for various entities (holding companies, trusts, investments) while ensuring proper consolidation where needed.
Coordination with advisors: Work closely with accountants, tax advisors, investment managers, and legal professionals to provide clean, timely financial data.
Record keeping & audit readiness: Maintain organized documentation (invoices, statements, contracts) and ensure records are accurate and audit/tax-ready at all times.