Bookkeeper

Arkansas Department of Transportation•Little Rock, AR

8d•Onsite

About The Position

Under direct supervision, this position is responsible for performing expenditure accounting, record keeping and activity reporting functions to provide administrative support for the Division or District operations. The Arkansas Department of Transportation is an "at will" employer. Essential Job Functions: Post and record transactions relating to the various Department journals. Ensure that all Department computer runs are reconciled to the various journals. Ensure the accounts payable journal is maintained and reconciled. Ensure that all reports and correspondence required are submitted in a timely manner. Provide accounting and expenditure data to Division or District management for forecasting purposes. Ensures all inventory, bookkeeping, administrative, and documentation processes adhere to ARDOT policies. Demonstrates consistent reliability by completing assigned tasks on schedule, maintaining accuracy in records and documentation, supporting division staff as needed, and upholding professional communication, confidentiality, and dependability in daily operations. Additional Examples of Work Applicable to the Transportation Systems Management and Operations (TSMO) Division : Responsible for performing all inventory related tasks including maintaining accurate records of equipment, materials, tools, and supplies; processing inventory transactions such as receiving, issuing, transferring, and reconciling items; conducting periodic inventory checks and supporting audits; and preparing inventory related documentation and reports in accordance with ARDOT standards. Assists with advertising and posting TSMO positions by preparing position announcements, submitting information through approved posting channels, coordinating with HR and administrative personnel, and ensuring postings meet ARDOT formatting, policy. Handles day to day administrative functions including responding to inquiries, and assisting TSMO staff with paperwork processing, and maintaining digital data systems, shared files, and reporting tools used by the Division.

Requirements

The educational equivalent to a diploma from an accredited high school.
Advanced training or experience in bookkeeping.
Experience in data auditing and records maintenance desired.
Ability to perform mathematical operations and accurately record figures.
Ability to interpret and apply Departmental accounting and purchasing policies and procedures.
Thorough familiarity with the operation of personal computers and Microsoft Word, Excel, Access, and Outlook.

Nice To Haves

Experience in data auditing and records maintenance

Responsibilities

Post and record transactions relating to the various Department journals.
Ensure that all Department computer runs are reconciled to the various journals.
Ensure the accounts payable journal is maintained and reconciled.
Ensure that all reports and correspondence required are submitted in a timely manner.
Provide accounting and expenditure data to Division or District management for forecasting purposes.
Ensures all inventory, bookkeeping, administrative, and documentation processes adhere to ARDOT policies.
Demonstrates consistent reliability by completing assigned tasks on schedule, maintaining accuracy in records and documentation, supporting division staff as needed, and upholding professional communication, confidentiality, and dependability in daily operations.
Responsible for performing all inventory related tasks including maintaining accurate records of equipment, materials, tools, and supplies; processing inventory transactions such as receiving, issuing, transferring, and reconciling items; conducting periodic inventory checks and supporting audits; and preparing inventory related documentation and reports in accordance with ARDOT standards.
Assists with advertising and posting TSMO positions by preparing position announcements, submitting information through approved posting channels, coordinating with HR and administrative personnel, and ensuring postings meet ARDOT formatting, policy.
Handles day to day administrative functions including responding to inquiries, and assisting TSMO staff with paperwork processing, and maintaining digital data systems, shared files, and reporting tools used by the Division.