Bookkeeper

Flex HR • Buford, GA

23d • Onsite

About The Position

The Bookkeeper is the day-to-day owner of TISAS Arms Corp's financial recordkeeping. Reporting to the Director of Finance & Operations, this role handles accounts payable and receivable, bank and credit-card reconciliations, general-ledger maintenance, expense-report processing, sales-tax filings, and support for month-end close. The Bookkeeper also plays a critical role supporting the company's regulated cost accounting: reconciling import costs from Trabzon shipments, tracking landed costs, and coordinating with the Compliance Manager on quarterly TTB Firearms and Ammunition Excise Tax (FAET) filings. This is a hands-on, high-volume role suited to an organized, detail-driven professional who thrives on clean books and predictable close cycles. The Bookkeeper works closely with the Director of Finance & Operations, Compliance Manager, Operations Manager, external tax preparers, and TISAS HQ in Trabzon.

Requirements

• Minimum 2 years of full-cycle bookkeeping experience in a small-to-mid-sized business environment.
• Solid working knowledge of standard bookkeeping principles including double-entry accounting, accruals, reconciliations, and month-end close.
• Fluency in Microsoft Office , particularly Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, filtering, formatting), Outlook, and Word.
• Experience with a modern accounting or ERP system (QuickBooks Online, Xero, Sage, NetSuite, Microsoft Dynamics, or comparable).
• Excellent attention to detail and accuracy; ability to identify and investigate discrepancies without prompting.
• Strong organizational skills; ability to manage multiple deadlines including weekly, monthly, and quarterly close cycles.
• Professional written and verbal communication skills; ability to interact courteously with vendors, dealers, and internal team members.
• High integrity and discretion — this role has visibility into sensitive financial, vendor, and payroll information.
• Eligible to possess firearms under federal law (18 U.S.C. § 922(g)) and Georgia law, as this role has facility access alongside firearms inventory.
• U.S. work authorization (no sponsorship available).
• Must pass a comprehensive pre-employment background check (including criminal history and credit check, given the fiduciary nature of the role) and pre-employment drug screen.

Nice To Haves

• Familiarity with Microsoft Dynamics 365 Business Central — TISAS Arms Corp's ERP platform.
• Associate or Bachelor's degree in accounting, finance, business administration, or a related field.
• Bookkeeping certification (AIPB Certified Bookkeeper, NACPB Certified Public Bookkeeper, QuickBooks ProAdvisor, or equivalent).
• Prior experience in a firearms, sporting goods, defense, or other regulated inventory industry.
• Experience with multi-state sales tax filings and modern sales-tax automation tools (Avalara, TaxJar, or similar).
• Experience with import cost accounting , including customs duties, freight allocation, and landed cost tracking.
• Familiarity with TTB Firearms and Ammunition Excise Tax (FAET) or comparable federal excise tax filings.
• Experience supporting external CPA or audit engagements.
• Bilingual English/Spanish or English/Turkish.

Responsibilities

• Enter vendor invoices into the accounting system, verify accuracy against purchase orders, and route for approval per company policy.
• Process weekly vendor payment runs (ACH, wire, and check) in coordination with the Director of Finance & Operations.
• Maintain vendor master data, including W-9 collection, ACH banking details, and payment terms.
• Generate and issue customer/dealer invoices; apply payments; follow up on aging receivables.
• Maintain the accounts receivable aging report and escalate significantly overdue accounts to management.
• Perform monthly bank reconciliations for all TISAS Arms Corp operating and payroll accounts.
• Reconcile corporate credit card statements against submitted receipts and expense reports; flag missing documentation.
• Reconcile intercompany and clearing accounts on a monthly basis.
• Investigate and resolve reconciling items promptly.
• Record recurring and standard journal entries, including accruals, prepayments, and depreciation.
• Support the monthly close process, including preparation of trial balance, close checklists, and standard financial reports.
• Maintain the chart of accounts under the direction of the Director of Finance & Operations.
• Assist with year-end close, audit preparation, and coordination with external tax preparers.
• Support payroll processing through the company's HRIS/payroll platform, including time-and-attendance import, review, and reconciliation.
• Record payroll journal entries and reconcile payroll liability accounts.
• Assist with quarterly and annual payroll tax filings in coordination with the payroll provider.
• Prepare and file state and local sales tax returns in Georgia and any other applicable jurisdictions.
• Support the Compliance Manager with quarterly TTB Firearms and Ammunition Excise Tax (FAET) preparation, including gathering shipment data, applying the correct tax rate, and reconciling to A&D records.
• Track and reconcile landed cost accounting for inbound container shipments from Trabzon, including customs duties, freight, insurance, and broker fees.
• Coordinate with the customs broker to ensure timely invoice processing and correct duty/fee allocation.
• Maintain fixed-asset ledger, including additions, disposals, and monthly depreciation entries.
• Prepare and issue annual 1099-NEC forms for eligible vendors and contractors.
• Process employee expense reports in accordance with the Corporate Credit Card and Travel Expense policies; verify receipts and approve for reimbursement.
• Support ad-hoc financial analysis and reporting requested by the Director of Finance & Operations or CEO.
• Maintain organized, audit-ready financial documentation both digitally and in hard-copy files where required.

Benefits

• Health, dental, and vision insurance with employer contribution to premiums.
• 401(k) retirement plan with employer match (per plan eligibility).
• Paid time off including vacation, sick leave, and recognized federal holidays.
• Employee discount on TISAS Arms Corp products (subject to compliance with all federal and state firearms laws).
• Professional development support including bookkeeping certifications, ERP training, and industry accounting seminars.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree