Bookkeeper

J & J Staffing Resources•Newtown, PA

21h

About The Position

The Part-Time Administrative Bookkeeper provides essential support with financial record-keeping and general administrative tasks. This role ensures accurate bookkeeping, smooth office operations, and timely handling of routine business activities. The ideal candidate is detail-oriented, organized, and able to work independently in a small to mid-sized business environment.

Requirements

High school diploma required; associate degree or bookkeeping certification preferred.
1–3 years of bookkeeping or accounting experience (QuickBooks or similar software preferred).
Experience with accounts payable/receivable and basic financial reconciliation.
Strong organizational skills and attention to detail.
Excellent communication and customer-service skills.
Ability to manage time effectively and work independently.
Proficiency with Microsoft Office (Word, Excel) and general office technology.
Accuracy & Attention to Detail – Ensures financial data and admin tasks are completed correctly.
Time Management – Manages part-time workload efficiently and meets deadlines.
Confidentiality – Handles financial and personal information responsibly.
Problem-Solving – Identifies issues and offers practical solutions.
Professional Communication – Interacts clearly with staff, vendors, and customers.

Responsibilities

Record and maintain accurate financial transactions in accounting software.
Process accounts payable and accounts receivable.
Reconcile bank statements, credit card statements, and vendor accounts.
Prepare invoices, collect payments, and follow up on outstanding balances.
Assist with payroll processing and employee expense reimbursements.
Prepare basic financial reports for management (monthly, quarterly, or as needed).
Maintain organized digital and physical financial records.
Answer phones, respond to emails, and manage general office communication.
Organize and maintain files, records, and documentation.
Assist with scheduling, calendars, and meeting coordination.
Support supply ordering, vendor communication, and office operations.
Prepare basic correspondence, forms, and internal documents.
Provide general support to the management team and staff.
Ensure financial records comply with company policies and basic accounting standards.
Maintain confidentiality of sensitive financial and business information.
Assist with preparation for tax filings, audits, and year-end reporting.