Bookkeeper

Schema App • Guelph, ON

26d • Remote

About The Position

Schema App is seeking a Bookkeeper to support accurate, timely, and disciplined financial operations. This role involves maintaining clean and reliable records, reconciling accounts, and ensuring the integrity of financial data to facilitate month-end closing within the first week. This is a part-time position (3 days per week / 24 hours) on a 6-month contract, with the potential for extension or conversion to full-time.

Requirements

• Attention to Detail: Maintains high precision in financial records, coding, reconciliations, and payroll preparation, ensuring financial data is accurate and complete.
• Confidentiality & Integrity: Handles sensitive financial and employee information with discretion and adheres to ethical standards and internal controls.
• Operational Communication: Communicates clearly with the Accountant and finance team when issues arise, information is missing, or deadlines may be at risk.
• Time Management & Deadline Discipline: Prioritizes recurring financial tasks effectively and consistently meets defined SLAs and month-end deadlines.
• Operational Problem Solving: Identifies discrepancies, incomplete records, or process issues and flags them promptly while proposing practical solutions.
• Ownership & Initiative: Works independently within established processes, proactively resolving issues or escalating when needed.
• Continuous Learning: Demonstrates curiosity and willingness to learn new financial tools, systems, and processes to improve efficiency and accuracy.
• Process Discipline: Consistently follows documented procedures, checklists, and internal controls to maintain reliable and auditable financial records.

Nice To Haves

• Certified Professional Bookkeeper (CPB) Designation is considered an asset.

Responsibilities

• Post all vendor bills accurately and to correct GL accounts.
• Ensure bills are entered within defined SLA.
• Maintain organized vendor records.
• Prepare payments for approval.
• Flag discrepancies or missing information.
• Reconcile all bank and credit card accounts monthly.
• Investigate and resolve discrepancies before submission.
• Deliver reconciliations by defined close deadline.
• Maintain complete reconciliation support.
• Support preparation and reconciliation of sales tax filings (scope to be defined).
• Ensure required documentation is complete and organized.
• Meet defined filing deadlines once responsibility is confirmed.
• Maintain up-to-date process documentation for all recurring responsibilities.
• Follow documented checklists consistently.
• Ensure tasks are completed within defined SLAs.
• Maintain organized financial records.
• Prepare payroll register accurately.
• Ensure employee expense reports are properly coded.
• Draft payroll per payroll calendar.
• Maintain payroll documentation and support.

Benefits

• Weekly 1:1 with conversations around Professional Development
• Great benefits for health & wellness
• RRSP matching!
• Flex days to re-energize on top of vacation days
• Don’t work on your birthday
• The Culture Club keeps our virtual team connected through fun and innovative events
• Diverse smart team

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees