Bookkeeper, Finance Department

Asian Americans Advancing Justice-Atlanta, Inc.•Norcross, GA

10d•$60,000 - $65,000•Hybrid

About The Position

The Bookkeeper provides essential accounting and financial administrative support to the Finance Department. The role supports day-to-day accounting operations, including accounts payable, accounts receivable, cash flow tracking, account reconciliations, financial recordkeeping, and payroll support. The successful candidate maintains accurate financial data, manages multiple accounting priorities, and preserves confidentiality while following established financial policies and procedures. The Bookkeeper works with the Chief Financial Officer (CFO) to ensure timely transaction processing, accurate records, and an efficient Finance Department. The position follows a hybrid work model and requires the candidate to be local to the Metro Atlanta area, have reliable transportation, and travel to the organization’s office as needed. Applicants must be authorized to work in the United States.

Requirements

Minimum of 1–2 years of relevant accounting, bookkeeping, or financial administrative experience.
Experience using QuickBooks or similar accounting software.
Prior accounting or financial administrative experience within a nonprofit organization.
Working knowledge of general accounting principles and practices.
Proficiency in Google Workplace and Microsoft Office applications, particularly Excel, Outlook, and Word.
Strong attention to detail and organizational skills, with the ability to maintain accurate financial records.
Ability to prioritize assignments, manage deadlines, and work independently.
Ability to maintain confidentiality when handling sensitive financial and organizational information.
Effective communication and problem-solving skills.
Must be local to the Metro Atlanta area and have access to reliable transportation.
Must be authorized to work in the United States.

Responsibilities

Process accounts payable transactions and coordinate timely vendor payments.
Review invoices for accuracy, supporting documentation, and required approvals before processing payments.
Obtain and maintain vendor W-9 forms, payment information, and supporting documentation.
Track outstanding invoices and payment obligations.
Process and maintain records of employee reimbursements.
Investigate and resolve vendor payment discrepancies.
Support accounts receivable activities, including recording and tracking incoming payments.
Monitor and maintain cash flow records and assist with tracking balances.
Record donations and other financial transactions.
Enter and maintain accurate financial data in QuickBooks.
Prepare and post journal entries and update financial records as directed.
Verify, record, and reconcile organizational credit card transactions.
Investigate questionable transactions, discrepancies, or incomplete financial data and recommend corrective actions.
Ensure financial records are organized, accurate, and supported by appropriate documentation.
Review and input timesheets into TriNet.
Serve as a backup for designated payroll processing responsibilities as needed.
Assist with verifying payroll-related information and resolving discrepancies.
Compile financial data and prepare routine and ad hoc reports as requested by the CFO.
Maintain organized electronic accounting records, spreadsheets, and supporting documentation.
Provide general accounting and administrative assistance for the daily operations of the Finance Department.
Communicate financial discrepancies, outstanding items, and potential concerns to the CFO in a timely manner.
Assist with additional finance-related projects and assignments as requested by the CFO.