Bookkeeper

Highlands Recreation District•San Mateo, CA

15h

About The Position

This role is responsible for essential financial recordkeeping and reporting, including maintaining accurate financial records, preparing financial statements, managing accounts payable and receivable, performing bank and credit card reconciliations, and ensuring compliance with accounting principles and regulations. The position also involves tax preparation, payroll processing, audit preparation, asset management, and budget support. Additionally, administrative office support is required, including overseeing registration office bookkeeping and assisting with general office duties.

Requirements

Associate degree, in Accounting, Business Administration or combination of education and 3–5 years of bookkeeping or accounting and office administrative experience.
Strong proficiency in accounting software (e.g., QuickBooks), spreadsheets, and financial reporting tools.

Nice To Haves

4-year college degree in Accounting, Business Administration or combination of education and 5-10 years of progressive bookkeeping or accounting experience, with expertise in full-cycle accounting.
Professional certifications such as Certified Bookkeeper (CB) or Certified Public Bookkeeper (CPB), CPA can enhance qualifications.

Responsibilities

Maintain and update accurate financial records, including invoices, purchase orders, accounts payable, accounts receivable, and bank statements.
Prepare financial statements, reports, and summaries for management decision-making in adherence to standard accounting principles, like GAAP.
Manage receipts, invoices, and physical copies of financial documents.
Record accounts payable and receivable, including invoicing, collections, and vendor purchases, sales, expenses, and payments into ledgers or accounting software.
Maintain a balanced general ledger.
Perform monthly reconciliations of bank and credit card accounts to ensure accuracy and to balance subsidiary accounts.
Prepare remittance advice and verify bank transactions.
Monitor cash flow and ensure sufficient funds with multiple financial accounts for operations.
Prepare, compile, and submit taxes, including sales, income, and employment taxes, ensuring deadlines are met, including 1099 tax forms.
Ensure all financial activities comply with legal regulations and internal policies with federal, state, and local legal requirements.
Maintain compliance with accounting standards, internal controls, and regulatory requirements.
Prepare and file basic financial documents including tax payments and returns; associated reports to the Federal, State, and Government.
Manage payments for District’s general obligation including bond payments; assessment liens and working with the District’s administrator.
Maintain subsidiary accounts by reviewing, verifying, and allocating transactions as required.
Prepare requisitions for bond interest/principal payments, and reconciliation of county reports as required; reconcile to monthly county reports.
Process payroll, calculate employee wages, and manage related tax withholdings.
Ensure timely tax payments for payroll.
Process employee final paycheck disbursement.
Prepare EDD Quarterly Wage and Withholding Report and Annual Reconciliation Statement.
Manage and ensure financial accounting and reporting of benefits, FSA, and IRA and 457b Retirement for employees.
Prepare all financial records and maintain supporting documentation to complete annual audits.
Manage and record depreciation and amortization for tangible and intangible assets and maintain records of non-operating assets.
Maintain organized financial records, journals, and supporting documents for internal and external audits.
Prepare clear and concise financial reports, and other related materials for monthly District Board meetings.
Prepare financial reports by collecting, analyzing, and summarizing accounting information such as trial balance sheets, income statements, and cash flow summaries; profit and loss (P&L) statements and totals by account, and variances.
Assist in budget preparation and monitor financial performance against budgets.
Apply cost allocations to all financial transactions.
Prepare entries in QuickBooks for annual budget and monthly financial reports.
Review project budget status with the General Manager, analyze and reconcile financial records and statements, initiate and recommend changes in policies and procedures.
Oversee registration office bookkeeping, review work class/program cost breakdown report, and ensure adherence to accounting.
Assist with office duties as needed, including phones, and daily customer service, emergency action plan.
Perform additional duties as assigned including but not limited to special projects requested by the General Manager.