Bookkeeper 3

Saint John Institute•Englewood, CO

41d•Remote

About The Position

The Bookkeeper is responsible for the day-to-day data entry for our accounting system. Timely and accurate maintenance of accounting records is expected. The Bookkeeper supports the Business Office in the following areas: daily accounting, financial task management, monthly reconciliations, monthly financial reporting, assisting with IRS Form 990 preparation, and annual accounting reviews with leadership. This is a part-time position for 15-20 hours per week with potential to expand to 25 hours. The Bookkeeper reports to the Chief Operating Officer (COO). Remote work is possible. Mass offered on site. Our office hours are 8:30-5pm Monday-Friday.

Requirements

3- 5 years bookkeeping experience
1-3 years of experience with financial structures, tax laws, and QuickBooks
Experience in Generally Accepted Accounting Principles (GAAP)
Experience with Microsoft 365 including Excel and Word
Ability to work independently with minimal supervision
Strong organization and interpersonal skills
Timely, effective communication and collaboration with the team
Strong work ethic, integrity, professionalism, problem solving, and critical thinking skills
Adaptability, flexibility, and demonstrated ability to succeed in fast-changing environments
Moral life according to the teachings of the Catholic Church
Teachable spirit. Willing to take on new tasks as assigned.

Nice To Haves

Experience in a non-profit organization
Experience with Microsoft Teams or PowerPoint
Familiarity with donor management software

Responsibilities

Perform day-to-day bookkeeping entries
Perform daily/weekly maintenance of QuickBooks (QB) daily entries
Work with COO, Business Office Manager, Development, and the Saint John Leadership Network to maintain correct classes and designations
Attach receipts to QB and manage reconciliation of all bank accounts
Weekly review of all transactions ensuring they match by organization and department budgets
Ensure all transactions align with the correct department, programs, and accounts
Maintain chart of accounts and class list. Keep a clear audit trail in QBO that includes supporting documentation for all transactions. Support filing of the supporting documentation.
Perform weekly AP entries into the QBO software
Enter deposits into the Development database
Receive and manage TriNet Expense receipts & expense requests
Meet with Chief Operating Officer at least once per week
Access payroll through the TriNet platform to itemize and allocate bi-weekly and monthly salaries, tax payments, fees and benefits in QBO
Perform closing activities according to closing calendar
Prepare and complete all reconciliation processes with: 1) revenue and expenses, 2) revenue software, 3) QuickBooks Online (QBO), 4) depreciation, 5) special projects, 6) credit card use, and 6) payroll
Prepare schedule supports according to the financial procedures, the 990, and as directed by the COO
Prepare and process 1099’s at the end of year through QBO
Actively participate in team meetings, events, special events including annual team meeting