Bookkeeper V-Head Start

Confederated Tribes and Bands of the Yakama Nation•Wapato, WA

3d•Onsite

About The Position

The Bookkeeper supports the financial stability and success of the Head Start program by maintaining accurate accounts for Tribal, State, and Federal funding sources. The role prepares budget proposals and modifications and closes out projects and subcontracts. It updates and maintains accounting records, journals, and ledgers, and prepares reports, statements, and accounts related to billing, payroll, accounts receivable, accounts payable, and purchasing. The Bookkeeper ensures financial documents are properly authorized, accounted for, filed, and processed on time, and verifies that data used for financial reports is accurate and reliable. The position coordinates with its supervisor, the Central Accounting Office, Grants & Contracts office, vendors, and collaborative programs. It also maintains monthly in-kind reports for Head Start Centers and develops, calculates, and reports cost-sharing non-federal match budgets and reports.

Requirements

High school diploma and some post-secondary training or education.
Three years of work experience as a Bookkeeper II or equivalent.
Two years of work experience with modern financial systems, such as D365.
Pass a pre-employment background check.
Pass a pre-employment drug test.
Knowledge of policies, procedures, and practices applicable to Tribal and funding-agency requirements.
Knowledge of bookkeeping principles, theories, concepts, and terminology.
Knowledge of iSolved and D365 financial software.
Knowledge of Federal Regulations 2 CFR 200, the Head Start Act, Head Start Performance Standards (1300s), and the Indian Self-Determination and Education Act.
Knowledge of current literature, developments, and trends in bookkeeping and accounting.
Ability to plan and organize work and complete tasks independently.
Ability to learn routine and non-routine bookkeeping functions in the specialized area by planning and prioritizing workload.
Ability to prepare budget modifications as required.
Ability to communicate effectively orally and in writing.
Ability to multitask and deal pleasantly and courteously with the public during high-stress situations.
Ability to speak clearly, concisely, and with a well-modulated voice as required by the position.
Ability to establish and maintain effective working relationships with coworkers, funding agencies, vendors, and the public.
Ability to classify accounting transactions, maintain and reconcile accounts, close accounts, and prepare reports and statements.
Experience with financial reporting and knowledge of federal grant requirements.

Nice To Haves

Associate degree in business administration or a related field.
Enrolled Yakama Preference.

Responsibilities

Demonstrate commitment to the program mission, values, and policies in daily duties.
Greet the public professionally and make appointments.
Prepare, enter, maintain, verify, track, and report on financial documents, including purchase orders, purchase requisitions, travel, payroll, and payments.
Use resource management software such as D365 and iSolved to maintain and report program financial and administrative information.
Ensure budget account line-item funds are available and accurate.
Verify financial reports for accuracy and timeliness.
Meet deadlines for document input and check issuance.
File financial documents correctly each day.
Maintain paper and electronic files for ongoing or closed contracts and documents.
Prepare and maintain monthly in-kind reports for Head Start Centers.
Develop, calculate, and report cost-sharing non-federal match budgets and reports.
Identify financial-system constraints on production and recommend alternative solutions.
Maintain general or subsidiary account ledgers.
Coordinate with the supervisor, Central Accounting Office, Grants & Contracts office, vendors, and collaborative programs.
Perform other related duties.