Bookkeeper

ASA of Stony Brook University•Stony Brook, NY

21d

About The Position

The Bookkeeper supports the Fiscal Agent for Stony Brook University Student Organizations by maintaining accurate accounting records and supporting daily financial operations of the ASA Fiscal Agent. Responsibilities include accounts payable/receivable, general ledger maintenance, and processing student budget and expenditure requests. The role requires frequent interaction with students to ensure timely, compliant, and accurate financial transactions.

Requirements

Associate’s degree in Accounting, Finance, or a related field
Minimum of three years of progressive bookkeeping experience
Experience in a high-volume, customer service driven environment
Strong organizational, problem solving, time management and multitasking skills
Proficiency in Microsoft Excel and Word
Working knowledge of accounting software and general accounting principles
Demonstrated general office skills, including phone support and records management
Strong written and verbal communication skills; proficiency in English

Nice To Haves

Bachelor's degree in Accounting, Finance or a related field
Experience with Blackbaud Financial Edge and/or Campusvine
Experience working in a higher education environment

Responsibilities

Process budget expenditures requests (vouchers) and related payments
Ensure revenues and expenditures are accurately recorded to appropriate general ledger accounts
Maintain accounts payable and receivable using accounting systems
Prepare and post journal entries; perform account reconciliations and analysis
Complete monthly bank reconciliations
Assist in preparing accruals, depreciation, and prepaid schedules
Support year-end audit activities
Review budget status with student organization officers
Process student reimbursements and manage credit card issuance and reconciliation
Ensure compliance with accounting standards, regulations, and internal controls
Prepare reports and spreadsheets using Excel
Provide professional customer service to students, staff, and vendors; resolve inquiries and issues
Assist with process improvements and troubleshoot accounting system issues
Other duties as assigned by the association