Bookkeeper / Payroll & Billing Specialist
About The Position
Tarpon Specialty Services is seeking a highly capable, detail-oriented Bookkeeper / Payroll & Billing Specialist to manage the financial operations of a fast-moving industrial staffing and services company. This role is responsible for invoicing, payroll processing, workers' compensation coordination, and financial tracking — all critical to protecting cash flow and profit margins. The right candidate will take genuine ownership of billing accuracy, timely collections, payroll compliance, and job-level financial performance. If you thrive in a results-driven environment and want to be essential to a growing operation, this role is for you.
Requirements
- 3+ years of bookkeeping experience, preferably in a service or industrial environment
- Hands-on payroll processing experience (ADP experience a plus)
- Familiarity with workers' compensation programs, audits, and insurance coordination
- Strong proficiency in QuickBooks and Microsoft Excel
- High attention to detail with the ability to manage multiple priorities independently
- Comfortable working in a fast-paced, owner-operated business environment
Responsibilities
- Prepare and submit accurate client invoices on weekly and monthly billing cycles
- Track receivables and ensure payments are collected on time
- Follow up on outstanding invoices and manage collections communication
- Coordinate with project managers to verify billable hours and applicable rates
- Process weekly payroll including overtime calculations and job-specific rate structures
- Ensure ongoing compliance with federal and state labor laws
- Manage timekeeping systems and verify employee hours against project records
- Manage workers' compensation reporting, audits, and ongoing documentation
- Coordinate directly with insurance providers on policy matters and claims
- Maintain complete audit-ready records and assist in risk minimization efforts
- Track labor costs against bill rates to monitor and protect job margins
- Maintain current rate sheets across clients and project types
- Perform margin analysis and provide actionable financial insights to leadership
- Maintain accurate, organized financial records across all company accounts
- Assist with month-end and year-end close processes
- Serve as primary point of contact for CPA and external accounting firm
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
