Bookkeeper & Office Administrator

Midstate Spring, Inc. • Syracuse, NY

10d • $20 - $30 • Onsite

About The Position

At Midstate Spring, we are proud to be the last great American Springmaker, crafting precision springs since 1939. Our fully climate-controlled facility in Syracuse offers a comfortable work environment year-round. We provide comprehensive training, abundant career growth opportunities, and a collaborative team atmosphere. If you're organized, analytical, and ready to play a pivotal role in coordinating our production operations, we want to hear from you.

Position Summary
We are seeking a detail-oriented and organized Bookkeeper & Office Administrator to support accounting and administrative operations. This role handles accounts payable, accounts receivable, general ledger support, and day-to-day office administration.

Requirements

• High school diploma or equivalent required.
• 2+ years of bookkeeping or accounting experience.
• Knowledge of A/P, A/R, and general ledger functions.
• Proficiency in Microsoft Office, especially Excel.
• Strong organizational and communication skills.

Nice To Haves

• Associate’s degree in business or related field preferred.
• Manufacturing office experience is a plus.

Responsibilities

• Process accounts payable invoices and payments to ensure timely vendor disbursements and accurate financial records.
• Manage accounts receivable, including invoicing, collections, and reconciliations, to support cash flow and account accuracy.
• Maintain the general ledger and prepare journal entries to support accurate financial reporting.
• Perform bank and credit card reconciliations to ensure the integrity of financial data.
• Support month-end and year-end close activities by preparing reconciliations and required documentation.
• Prepare financial reports and maintain organized records to support business operations and compliance requirements.
• Ensure adherence to SOX regulations and internal controls to mitigate financial risk.
• Manage correspondence, filing systems, and business records to ensure efficient information management.
• Coordinate office supply procurement and vendor relationships to support daily operations.
• Schedule meetings and assist with office logistics to facilitate effective communication and workflow.
• Provide administrative support to management, ensuring timely completion of operational and organizational priorities.

Benefits

• health, dental & life insurance, available the first of the month following date of hire.
• 401K (with match) is available January 1st or July 1st after 6 months of service.
• Paid Time Off (PTO) is awarded upon hire and on a quarterly basis.
• opportunities for professional development and advancement
• dynamic and supportive work environment where employees can make a meaningful impact within a growing company committed to quality, continuous improvement, and sustainability.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED