Accountant Administrator / Bookkeeper

Teksky•Fremont, OH

4d•Onsite

About The Position

This role is responsible for a wide range of accounting and administrative tasks within a small, family-owned environment. The Accountant Administrator / Bookkeeper will manage accounts receivable and payable, general ledger entries, month-end close activities, reconciliations, and cash management. They will also administer expenses and credit cards, provide support for accounting systems and processes, and maintain accurate project cost records. Additionally, this role will assist with general administrative duties, vendor management, office supply inventory, and special projects. Collaboration with company leadership and external partners such as the CPA firm, payroll provider, insurance brokers, and banking contacts is a key aspect of this position. While this role does not process payroll, it is responsible for preparing timesheet and payroll-related data and coordinating with the external payroll provider.

Requirements

3–5 years of hands-on general accounting or bookkeeping experience
Solid understanding of AR, AP, GL, and reconciliations
Comfortable working in a small, family-owned environment
Organized, dependable, and detail-oriented
Motivated by long-term growth, stability, and leadership development
Discretion and confidentiality in handling company and financial information
Proficient with Microsoft Excel, Word and PowerPoint
Understanding of construction accounting software - we use (Spectrum/Viewpoint)
Solid understanding of project/construction accounting

Responsibilities

Generate and distribute customer invoices
Apply payments
Monitor aging reports and follow up as needed
Process vendor invoices and ensure proper coding
Calculate, process, and track subcontract payments
Manage payment processing and vendor relationships
Resolve invoice and payment discrepancies
Prepare journal entries and maintain GL accuracy
Perform month-end close activities
Support financial reporting and internal reviews
Perform bank, credit card, and account reconciliations
Manage daily banking activity and cash balances
Investigate and resolve variances in a timely manner
Reconcile company credit cards and employee expenses
Ensure expenses are properly documented and coded
Work within the company's accounting software (Spectrum/Viewpoint)
Identify opportunities to improve accounting processes
Support system clean-up and documentation as needed
Properly code weekly timesheets entered into accounting software
Maintain accurate job cost records for labor, equipment, materials, trucking, subcontractors, and overhead
Prepare job cost and gross profit reports for management review
Monitor actual vs. budgeted costs, identify variances, and support cost-to-complete forecasting
Prepare timesheet and payroll-related data within the accounting system
Coordinate with our external payroll provider
Assist management with administrative tasks to support efficiency
Serve as point of contact for office vendors, maintenance providers, and routine service schedules
Oversee office supply inventory, place orders and maintain backstock
Support leadership with special projects, document preparation, and administrative tasks
Support financial projections, reporting accuracy, and operational decision-making
Coordinate with external partners including CPA firm, payroll/HR provider, insurance brokers, and banking contacts as needed