Bookkeeper / Administrative Assistant

First Direct, Inc.•Bellevue, NE

About The Position

We Transform Businesses with the Right Information, Insights, and Solutions to Empower Their Growth and Success. Our Vision is to Remarkable Impact The Growth And Success Of Over 100,000 Businesses. We invest in our employee's personal growth. Daily sales and development training through Cardone University Online Training helps employees reach their Personal, Professional and Financial Goals! We want people on our team who want to work in a professional environment where they can excel at their job and pursue their personal passions and goals! We operate with six core values, both internally and with our clients. They are Discipline, Inspirational, Accountability, Transparency, Alignment, and Results. We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! This vital role combines the precision of financial record-keeping with the flexibility of administrative support, ensuring our organization runs smoothly and efficiently. You will be responsible for managing financial transactions, maintaining accurate records, and providing essential administrative assistance. Your energetic approach and keen eye for detail will help us uphold our commitment to transparency, accuracy, and operational excellence. This paid position offers an exciting opportunity to develop your skills in a collaborative environment that values initiative and professionalism.

Requirements

Solid GAAP and financial-reporting, technical skills preferred
Proficiency with QuickBooks or other accounting software, MS Office Suite, Adobe, Windows, DocuSign, Google Suite
Working knowledge of taxation and corporate structures
Proactive approach to problem-solving, and process improvement
Ability to thrive in an environment of change and growth
Process development
Forecasting and Solid analysis skills
Strong written and verbal communication skills
Auditing, accounting, and corporate financing

Responsibilities

Adhere to and help develop a documented system of accounting policies and procedures
Monitor the accounting operations, transaction-processing operations, and policies and procedures.
Develop professionally by remaining aware of new state and federal regulations, participating in educational opportunities, and reading professional publications
Support administrative functions such as managing correspondence, scheduling appointments, and maintaining organized filing systems
Generate financial reports, including budgeting summaries and financial statement writing, to inform decision-making
Ensure that all accounts payable are paid timely and all reasonable discounts are taken on invoices
Ensure that accounts receivable are collected promptly
Update, verify, and maintain financial records
Process payroll on time
Ensure that monthly bank and credit card reconciliations are completed
Ensure that required debt payments (company credit cards, loans, or lines of credit) are paid on a timely basis
Prepare bank deposits
Develop and maintain an orderly accounting filing system (paper or digital)
Maintain a system of controls over accounting transactions
Work closely with owners, project managers, and office team members
Issue timely and complete financial statements
Manage the production of the annual budget and forecasts
Calculate variances from the budget and report significant issues to ownership
Calculate and issue financial and operating metrics
Provide financial analysis as needed, in particular for capital investments, pricing decisions, and contract negotiations
Coordinate the preparation and compilation of year-end reporting, financial statements, and reconciliations for a certified public accountant (CPA) firm, for tax-return preparation
Reconcile all balance-sheet accounts monthly
Manage the company's audit (if applicable) and tax preparation by coordinating with external professionals as necessary