BOI Coordinator

Metasysinc•Las Vegas, NV

10h

About The Position

The BOI Coordinator provides administrative and logistical support for Business Optimization, Innovation, Business Transformation, and Fleet Services functions. The role supports transformation workshops, meetings, schedules, and events, and maintains fleet services documentation, records, and filing processes. The successful candidate is organized, proactive, and detail-oriented, and can work independently, exercise sound judgment, maintain confidentiality, and deliver accurate work within tight deadlines. The position’s work is divided among Business Transformation Support (50%), Fleet Services Documentation & Records Management (40%), and Additional Administrative Support (10%). The role also requires successful completion of a background check and drug test as a condition of employment.

Requirements

High school diploma; GED will not be accepted.
At least five years of related administrative experience.
Experience providing administrative support in a professional business environment.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Experience working with databases, spreadsheets, reports, and presentation materials.
Strong organizational, planning, coordination, and time-management skills.
Excellent written and verbal communication and interpersonal skills.
Ability to work effectively with employees and stakeholders at all organizational levels.
Strong attention to detail and sound judgment in daily tasks.
Ability to manage multiple assignments and time-sensitive projects in a fast-paced, changing environment.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to work independently while contributing effectively as part of a team.
Successful completion of a background check and drug test as a condition of employment.

Nice To Haves

Experience supporting business transformation, business optimization, innovation, or fleet services functions.
Experience coordinating workshops, meetings, events, and business schedules.
Familiarity with document management, records retention, scanning, filing, and data tracking processes.
Experience supporting project administration or operational processes.

Responsibilities

Provide administrative and logistical support for business transformation activities, workshops, meetings, and events.
Coordinate schedules, meeting arrangements, materials, and related activities.
Prepare, organize, and distribute reports, letters, spreadsheets, presentations, and other business documents.
Gather, compile, track, tabulate, and organize information to support business operations and process improvement initiatives.
Coordinate administrative activities and assist with project-related tasks as needed.
Maintain, coordinate, scan, file, and organize fleet services records and documentation.
Support document management processes and ensure records are accurate, complete, and accessible.
Maintain spreadsheets, databases, and tracking logs to support fleet services operations.
Handle sensitive and confidential information with discretion.
Maintain administrative documentation in accordance with established procedures.
Perform general administrative duties and provide operational support to the assigned business unit.
Assist with special projects, reporting, and process-related activities as assigned.
Support the team in meeting deadlines and maintaining efficient administrative operations.