Board Services Coordinator

ASHRAE•Peachtree Corners, GA

2d•Hybrid

About The Position

The Board Services Coordinator is responsible for providing procedural, operational, and administrative support to the Manager of Board Services. This role involves performing high-level administrative assignments with minimal direction, serving as a resource for procedural and operational aspects of Board work, and ensuring timely, accurate responses to inquiries. The coordinator will also assist in planning and executing meetings for various volunteer groups, maintaining electronic rosters, supporting committee appointments, and processing transportation reimbursements. Attendance at the Society Winter and Annual Conference is also required to assist with meeting agendas, minutes, and reports.

Requirements

High school diploma required.
Experience in a high-level professional administrative environment, including proficiency with Microsoft Office products.
Must be able to work independently.
Accuracy, excellent communication (verbal and written), and organizational skills required.

Nice To Haves

College education preferred.
Association experience preferred.
Familiarity with parliamentary procedure a plus.

Responsibilities

Performs high level administrative assignments with minimal direction from Manager of Board Services.
Serve as resource for procedural and operational aspects of Board work. Ensure timely, accurate responses to inquiries and requests for information and materials.
Coordinate with the Manager of Board Services in planning for (physical setup, meeting notices, agendas), attending, taking notes and writing minutes of meetings of several volunteer groups in addition to follow-up actions from the meetings.
Maintain, update, and distribute electronic rosters and letterhead.
Work with President-Elect and Manager of Board Services in the process of committee appointments. Follow up, track, and update appointments and records throughout the year as necessary.
Support committees, volunteers, and Manager of Board Services in preparation and execution of planning sessions and orientations.
Initiate and implement the process of council and committee elections.
Process and track requests for transportation reimbursement for all committees under Board Services. Consolidate expenses for American Express cardholders.
Attend the Society Winter and Annual Conference to assist the Manager of Board Services with meeting agendas, minutes, as well as committee and Board reports.
Assume other reasonable and equitable job-related duties assigned by the Manager of Board Services.