Board Liaison

Valley Bank•Jericho, NY

About The Position

The Board Liaison will serve as the primary point of contact for directors, ensuring timely communication and accurate information flow between directors and management. This role involves managing the Board and Committee calendar, organizing and facilitating meetings, administering the Board of Directors' document portal, and preparing and maintaining accurate records of Board and committee meetings. The position also assists with various administrative tasks related to director onboarding, evaluations, and corporate governance standards. A key aspect of this role is to champion the adoption of Artificial Intelligence for process improvements and to assist with the preparation of the annual Proxy Statement and the annual meeting of shareholders.

Requirements

Excellent communication skills.
Keen understanding of corporate governance standards and practices.
High proficiency with Microsoft Office Suite, as well as the use of Board document portal and entity management software.
Ability to work independently and handle confidential information with discretion.
Ability to navigate a fast-paced environment and work collaboratively with members of executive and senior management, the legal team, and other colleagues.
Impeccable attention to detail, unwavering commitment to excellence, and the highest standards of integrity.
Ability to handle multiple projects, priorities, and stakeholders efficiently and effectively.
A "roll-up the sleeves" approach and a "can do" problem solving style.
High School Diploma or GED equivalent.
Minimum of 5 years of experience in corporate governance, Board operations or a similar role.

Nice To Haves

Undergraduate degree required.
Experience in supporting corporate secretary functions for a publicly traded company and maintaining corporate records, preparing board materials, and managing board communications is preferred.
Certified Corporate Governance Professional (CCGP) certification is a plus.

Responsibilities

Serve as the primary point of contact for directors, ensuring timely communication and accurate information flow between directors and management.
Manage the Board and Committee calendar and sequencing of meetings to support effective Board oversight.
Organize and facilitate Board and committee meetings, including scheduling, meeting invitations and notifications, agenda preparation, travel arrangements, off-site planning, and other related logistics.
Administer the Board of Directors' document portal (Diligent) and coordinate with business teams for timely and accurate distribution of meeting materials.
Prepare and maintain accurate records of Board and committee meetings, including help draft minutes, resolutions, unanimous written consents and other corporate documents.
Assist with the administration of the annual D&O questionnaires, Board and committee self-evaluations, director onboarding/offboarding, and the director education program.
Maintain adherence to corporate governance standards and best practices, while supporting the Board in fulfilling its governance responsibilities.
Assist with preparation of annual Proxy Statement.
Assist with the planning and execution of the annual meeting of shareholders.
Champion the adoption of Artificial Intelligence as a core driver of innovative process improvements, leveraging AI technologies to streamline operations, maximize productivity, and elevate the quality of outcomes.