Board Administrator
GreenStar Cooperative Market•Ithaca, NY
•Hybrid
About The Position
The Board Administrator is responsible for ongoing support of governance of the Cooperative through administrative activities. This position requires a high level of confidentiality regarding the business and activities of GreenStar. GreenStar Co-op is committed to being an inclusive organization free from discrimination. We seek out and welcome people from diverse communities to participate in a community-owned cooperative business structure.
Requirements
- Organized with strong attention to detail.
- Ability to interact with managers, board members, staff, the general public, co-op members, community leaders, and staff in a positive and professional manner
- Good writing, editing, and communication skills.
- Computer literate with proficiency in Microsoft Word and Google Suite.
- Experience with office tasks (copying, filing, etc.)
- Type 50+ words per minute accurately.
- Excellent meeting transcription skills.
- Ability to maintain confidentiality.
- Ability to work with minimal supervision, communicate effectively, and meet deadlines.
- Ability to work with a flexible schedule to meet the needs of the business (meetings, events, etc).
- Ability to do repetitive motions, heavy typing and data entry, sit at a computer for long periods of time, stand for long periods of time, lift up to 30 lbs, visually read fine print, visually read a computer screen for long periods of time.
Nice To Haves
- Experience in taking meeting minutes is preferred.
- Experience in uploading or maintaining website content preferred.
Responsibilities
- Take and prepare Council and committee minutes
- Maintain strict confidentiality for Council materials and decisions when appropriate
- Prepare and distribute Council and committee agendas and materials
- Maintain Council's electronic records and paper files
- Maintain and update the Council Policy Book
- Ensure appropriate access to Council Documents for the public, staff, members, and Council.
- Provide administrative support to Council and committees to support their specific work
- Prepare and clean up from Council meetings and events
- Update and maintain the Council roster
- Assist with development of and maintain Council work plan
- Assist with development of Proposals
- Maintain Council and committee calendar; support scheduling of meetings and events
- Onboard and train new Council and committee members
- Attend Council and committee meetings
- Support administration of Council elections
- Act as a subject matter expert for Council policies and procedures
- Facilitate Council members receipt of stipends
- Support planning and Coordinate logistics for Council meetings, retreats, and conferences
- Identify needs for and conduct and coordinate training for Council Members
- Coordinate with Council to complete needed documents for GreenStar’s licenses and certifications
- Train and coordinate with staff liaisons to Council and Committees
- Coordinate and assist with member-owner events
- Support maintenance of accurate records
- Support creation of communications material
- Communicate with member-owners and the public
- Perform other tasks assigned by supervisor
- Respect and comply with storewide personnel policies
- Attend departmental meetings and required trainings
- Follow GreenStar safety rules
- Assist other employees in safety needs
- Report unsafe equipment and conditions
- Participate in safety training programs
- Assist with accident investigation
- Perform other tasks as assigned to ensure a safe and healthy work environment.
Benefits
- excellent time off benefits
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
