Biotechnology Prosecution Assistant

Marshall, Gerstein & Borun LLP•Chicago, IL

5d•$68,000 - $78,000•Hybrid

About The Position

The Biotechnology Prosecution Assistant plays a key role in supporting a collaborative patent prosecution team, assisting paralegals and legal professionals with the preparation and maintenance of U.S. and foreign patent matters. This role contributes to docket management, filings, sequence analysis, and administrative processes, while supporting projects that advance clients’ innovation initiatives. The position requires strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced legal environment.

Requirements

Bachelor’s degree in Biology, Chemistry, or an equivalent biological science required.
Familiarity with electronic research tools and patent prosecution filing systems.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Exceptional attention to detail, problem-solving abilities, and strong organizational skills.
Effective verbal and written communication skills with individuals at all levels.
Ability to maintain high accuracy and low error rates.
Adaptability and flexibility in job responsibilities based on strategic goals.
Ability to exercise sound judgment, maintain confidentiality, and use discretion.
Professional demeanor that effectively represents the firm.
Initiative and accountability for projects.
Ability to work independently, manage shifting priorities, and meet deadlines.
Flexibility to work before or after normal hours as necessary to meet job demands.

Nice To Haves

Patent prosecution experience or training within a law firm setting preferred.

Responsibilities

U.S. & Foreign Patent Support: Assist with workflow for U.S. and foreign patent filings, including reviewing foreign associate communications, coordinating formalities, tracking documents, ordering certified copies, and preparing documents for legalization.
Patent Prosecution Assistance: Support patent prosecution activities, including USPTO e-filings and preparation of Information Disclosure Statements (IDS) by locating and uploading references to IPDAS and USPTO systems.
Sequence & Data Management: Analyze, organize, and manage polynucleotide and amino acid sequence information; prepare sequence listings and respond to sequence listing requests.
Document & Correspondence Management: Prepare and review correspondence with foreign associates and clients regarding applications, filing requirements, and prosecution updates to ensure accuracy and timeliness.
Docketing & Workflow Support: Assist with maintaining patent dockets, tracking deadlines, providing data collection, reporting, and general support to the patent prosecution team.
Administrative & Operational Support: Manage administrative tasks including mail processing, courier packages, expense reports, check requests, invoice processing, copying, scanning, labeling, and document organization to support day-to-day operations.
Team Collaboration: Work closely with paralegals, attorneys, and support staff to ensure efficient workflow, strong communication, and high-quality client service.