Biorepository Sample Sourcing Specialist II

Exact Sciences • Madison, WI

2d • $46,000 - $74,000 • Onsite

About The Position

The Exact Sciences Biorepository team enables the execution of clinical trials and research initiatives by delivering high-quality services across the sample management lifecycle. The Biorepository Sample Sourcing Specialist works closely with Biorepository leadership, research and development, evidence program managers, cross-functional support teams, and other key stakeholders to provide high-quality samples through excellent coordination and communication. This is an onsite position at our Madison, WI location.

Requirements

• Bachelor’s degree in Biological Sciences or a related field as outlined in the essential duties; or Associate’s degree in Biological Sciences or related field as outlined in the essential duties and 2 years of relevant experience in lieu of a Bachelor’s degree; or High School Diploma or General Education Degree (GED) and 4 years of relevant experience as outlined in the essential duties in lieu of a Bachelor’s degree.
• 2+ years of progressively responsible job-related experience in laboratory, clinical research, IT, regulatory, or related function with stakeholder management.
• Understanding of different sample types and relevant data elements that characterize a sample as fit-for-purpose for downstream utility.
• Proficient with the Microsoft Office Suite, notably Word, Excel, PowerPoint, Visio, and Project.
• Authorization to work in the United States without sponsorship.
• Demonstrated ability to perform the essential duties of the position with or without accommodation.
• Strong attention to detail.
• Excellent communication and interpersonal skills to collaborate with internal and external stakeholders.
• Effective presentation skills.
• Exemplary analytical, problem solving, and decision-making skills.
• Ability to effectively organize, present, and convey problems or issues.
• Ability to exercise judgment and determine appropriate action to a variety of problems of differing complexity.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel between local Exact Sciences locations.

Nice To Haves

• Bachelor’s degree in Biological Sciences or field as outlined in the essential duties.
• Experience in a laboratory or biorepository setting collecting, processing, and/or coordinating samples.
• Experience in human sample procurement.
• Understanding of Good Clinical Practice (GCP) guidelines.
• Experience in a customer-facing service role.
• Knowledge of sample management operations including laboratory information management systems (LIMS), barcoding, sample processing, management, storage, and retrieval.

Responsibilities

• Build and maintain positive relationships with internal customers, external partners, and cross-functional stakeholders.
• Support identification and outreach activities with external biobanks, networks, research institutions, industry vendors, and other sample providers that can supply Exact Sciences high-quality, well-characterized samples.
• Support sample provider evaluation and qualification activities via established processes.
• Establish project-specific agreements with sample providers to fulfill sample needs.
• Maintain up-to-date sample provider information.
• Intake sample sourcing requests of low/moderate complexity, document customer requirements, identify appropriate sample providers, and fulfill requests by ensuring timely, accurate delivery of information and project deliverables to stakeholders.
• Develop and oversee the implementation of project-specific sample sourcing plans including supply distribution, collection, processing, shipping, storage, retrieval, intra-site logistics, and data management.
• Document operational workflows by authoring work instructions and process diagrams.
• Execute established sample purchase order and invoicing processes.
• Review samples and data for quality, completeness, and accuracy; work with appropriate stakeholders to resolve issues.
• Adapt to rapid changes in priorities, display strong sense of urgency, and identify ways to work together to achieve results needed for all requests per defined deadlines.
• Ensure on-time delivery of all assigned duties.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company’s Quality Management System policies and procedures.
• Maintain regular and reliable attendance.
• Ability to act with an inclusion mindset and model these behaviors for the organization.

Benefits

• paid time off (including days for vacation, holidays, volunteering, and personal time)
• paid leave for parents and caregivers
• a retirement savings plan
• wellness support
• health benefits including medical, prescription drug, dental, and vision coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level