Billing Supervisor - Accountant II

State of Colorado•Denver, CO

4d•Hybrid

About The Position

The purpose of this position is to provide supervisory process level decision making related to DFPC expense allocations and all wildland fire revenue. The position performs reviews of DFPC travel reimbursement submissions, payroll and credit card expenses. This role also manages the invoicing for all wildland incidents. This position determines when/if a journal entry is required for incorrect expense allocations. This position is required to understand the coding elements for each transaction including default and specific incident coding.

Requirements

Six (6) years of relevant GAAP accounting experience which includes analysis of complex accounting and fiscal data as well as accounting system administration.
OR A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and relevant experience reviewing, coding and invoicing complex transactions related to the work assigned equal to six (6) years.
Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement.

Nice To Haves

Highly proficient using Excel, Microsoft Office and Google Suite
Excellent verbal and written communication skills
Prior experience with complex policies and procedures
Supervisory experience
Audit experience
Exceptional customer service skills
Experience Accounting for Wildland Fires

Responsibilities

Coaches, trains and mentors’ direct reports in processes, best practices, customer service expertise, field knowledge and the values of the Executive Director's Office, modeling commitment to and furtherance of both the DFPC and EDO mission.
Sets performance expectations and standards for tasks.
Develops performance management plans.
Monitors performance and provides regular feedback to direct reports.
Addresses performance shortfalls and encourages excellence on an on-going basis.
Verifies employee time keeping.
Monitors and approves leave.
Initiates quarterly and annual performance evaluations by the required deadlines.
Provides leadership, direction and support for an Accountant I and Accounting Technicians performing cooperator, contractor and FEMA reviews.
Delivers technical assistance and guidance as needed for all aspects of the fire billing tasks.
Supervises expense allocations for DFPC travel.
Reviews coding information applied to each individual and incident before approving the travel reimbursement.
Responsible for understanding agency travel accounting practices including adherence to Fiscal Rule 5.1.
Determines when or if a journal entry is required for incorrect travel expense allocations and prepares the journal entry for review.
Supervises expense allocations for DFPC credit cards (aka commercial cards).
Reviews coding information applied to each individual transaction.
Responsible for understanding the correct coding for each charge based on the type of expense, date, individual and incident.
Determines when or if a journal entry is required for incorrect credit card expense allocations.
Supervises the review and allocation of DFPC employee base, overtime, holiday premium pay, admin leave, critical incident pay, sick leave and annual leave related to WFMS incidents.
Reviews coding information applied to each individual transaction.
Responsible for understanding the correct coding for each charge based on the type of expense, date, individual and incident.
Imports CORE data into the monthly payroll allocation template.
Reviews the monthly payroll allocation template for accuracy.
Determines if a journal entry is required for incorrect payroll expense allocations.
Supervises expense allocations for DFPC equipment on wildland incidents.
Reviews all backup documentation, determines if expenses are valid and provides coding guidance.
Responsible for entering and coding all equipment expenses in the Fire Business System.
Responsible for understanding the correct coding for each charge based on the date, individual and incident.
Supervises invoicing to external agencies (federal agencies, other states, counties, etc.) for all wildland incidents with reimbursable/billable costs.
This includes paid expenses to both internal and external resources.
Prepares the monthly CORE financial report that is utilized for comparison to the Fire Business System (FBS) invoicing program.
Identifies discrepancies between CORE and FBS prior to beginning of the invoicing process.
Determines when or if a journal entry is required for incorrect expense allocations to ensure accuracy in issued invoices.

Benefits

Medical and dental options are available for permanent employees and their dependents.
Short and long-term disability coverage
Life insurance that includes legal resources and discounts.
Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000.
Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
The State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals.
This program offers personalized health coaching, skill groups and more.
Participants can earn a $20 per month health insurance premium discount.
Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
Excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans.
Generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state.
Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
Credit Union of Colorado membership eligibility.