Billing Specialist, MultiPro Property Solutions

Valet Living•Las Vegas, NV

2d•Remote

About The Position

MultiPro Property Solutions is seeking a detail-oriented Billing Specialist with a strong financial and administrative background to join their remote team. This role involves assisting in closing work orders, verifying the accuracy of customer and contractor billings, reconciling data, and resolving discrepancies. The Billing Specialist will ensure correct pricing on work orders, verify subcontractor labor costs, and manage the closing of work order billings for accounting and revenue recognition. The ideal candidate will be highly organized with strong financial, administrative, and communication skills, as well as excellent math and organizational abilities. This position requires daily interaction with Branch personnel and Corporate Accounting.

Requirements

High School Diploma or GED required
2+ years of billing, invoicing, financial audit, or data entry experience
Strong math skills with exceptional attention to detail
High level of accuracy and organization in a fast-paced environment
Excellent communication skills (written and verbal) with a sense of urgency
Strong analytical and problem-solving abilities
Ability to work independently with minimal supervision
Comfortable multitasking and managing competing priorities
Proficient in Microsoft Office (Excel, Word, PowerPoint, Teams)

Nice To Haves

Associate Degree in Finance, Accounting, Business Management, or related field preferred
Accounting experience preferred
Prior customer service experience preferred
Salesforce experience highly preferred
Comfortable learning and adapting to new technology platforms and CRM systems
Bilingual (English/Spanish) preferred
Professional demeanor at all times
Ability to collaborate effectively with cross-functional teams
Flexibility to be on call during irregular hours based on business needs

Responsibilities

Review and close completed work orders to ensure accurate and timely customer invoicing
Verify customer pricing against Purchase Orders or predetermined pricing
Ensure independent subcontractor labor costs are calculated correctly on service invoices
Research, reconcile, and resolve billing discrepancies
Create compensation adjustments for subcontractors to ensure accurate and timely payment
Investigate and process customer invoice disputes and credits
Submit subcontractor compensation accurately and on time for each pay cycle
Utilize pricing and bid data to update invoices and internal databases
Maintain pricing folders and customer files
Complete zone pricing updates for new properties or pricing changes
Establish relationships with internal and external customers to ensure documentation accuracy and timely billing
Communicate with sales and management teams to ensure pricing and property information is current
Update client contact and billing information in internal systems
Merge work orders based on client billing frequency (monthly, bi-weekly, weekly)
Manage recurring services with varying billing schedules
Upload invoices into third-party platforms
Assist the collections team with accounts receivable follow-up
Perform other duties as assigned to support operational and accounting needs