Billing Specialist

Lexitas•West Palm Beach, FL

1d•Remote

About The Position

You’ll prepare and transmit client invoices for a busy legal services business unit, supporting the full billing cycle and day‑to‑day AR/AP processing. You’ll consolidate service data, apply rate tables and prior billing guidelines, answer invoice questions, and collaborate closely with Finance and Accounting to improve processes. This role also assists Collections (including updates in Salesforce) and adheres to HIPAA and all applicable confidentiality requirements. Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

Requirements

Extreme attention to detail and accuracy under deadlines.
Working knowledge of Microsoft Office; familiarity with Salesforce (or similar CRM/ERP).
Clear, professional communication and a positive, solutions‑focused mindset—especially with difficult or time‑sensitive client situations.
Strong multi‑tasking, time management, and organizational skills; accepts direction well and follows through.
Reliability: consistent attendance and punctuality; flexible to occasional overtime.
Team orientation, professionalism, and a willingness to learn—plus a dash of creativity and initiative.
High school diploma or equivalent required.
1–2 years in billing, AR/AP, or related accounting support.
Excellent verbal and written communication skills

Nice To Haves

Bachelor’s degree preferred.
Legal services, court reporting, litigation support, or law firm experience is a plus.
Experience working across multiple functions and/or geographies preferred.

Responsibilities

Create accurate client invoices from billing sheets; consolidate service details with correct prices, amounts, and descriptions.
Apply structured rate tables and established billing guidelines; produce consolidated invoice summaries when required.
Transmit invoices electronically or by mail; respond promptly to customer inquiries on invoices and pricing.
Perform daily AP processing; verify transactions align with company financial policies and procedures.
Maintain updated vendor files, file numbers, and AP listings.
Support AR by assisting Collections and documenting outcomes in Salesforce.
Partner with Accounting to identify and implement process improvements.
Safeguard confidentiality of medical records; ensure compliance with HIPAA and all federal, state, and local regulations.
Perform other related duties as assigned.