Billing Specialist | Full-time | Hybrid

Chronicle Heritage • Phoenix, AZ

2d • Hybrid

About The Position

Chronicle Heritage is seeking a motivated Billing Specialist to join our growing Accounting team. Team members fulfilling this role will play a crucial role in ensuring the smooth and efficient operation of our accounting and payroll processes. You will work closely with the Accounting and Sales teams to ensure accurate and timely client billing and maintain accounting records. The candidate should be organized, detail-oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to collaborate with others and provide excellent customer service.

Requirements

• Associate degree or higher
• 2+ years of experience in accounting
• 5+ years of experience in Project Billing with the CRM (Cultural Resource Management) or A/E (Architecture or Environmental) Industries
• Proficiency with Microsoft Office Suite Applications (Word, Excel, PowerPoint, Outlook, Project).

Nice To Haves

• Bachelor’s degree
• Knowledge of and working experience using Sage Intacct
• Experience using Sales Force (CRM)
• Advanced analysis and problem-solving skill
• Ability to work under pressure with tight deadline
• Ability to work with minimum direct supervision

Responsibilities

• Prepare monthly client invoices, ensuring compliance with contract under the direction of Project managers.
• Collects all backup for invoices when needed.
• Reviews and reconciles specialty invoices (Caltrans, government funded projects, DOT).
• Tracks and reports to Project Managers project budget versus actuals.
• Understands Job cost accounting and Work-in Progress.
• Reads and thoroughly understand contracts and amendments, updates record as assigned.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree