Billing Specialist

SECURE•Calgary, AB

11d•Onsite

About The Position

At SECURE, we lead the way in waste management and energy infrastructure, providing unmatched security and peace of mind to our clients. Our strength lies in our size, extensive network, solid reputation, industry expertise, and a relentless can-do attitude. With an expansive infrastructure network spanning Western Canada and North Dakota, we deliver essential solutions where they are needed most. Our partnerships focus on safely recovering oil and metals, disposing of liquid and solid waste, recycling materials such as metals, water, and oil, and reclaiming contaminated land to reduce environmental footprints. SECURE is committed to innovation, helping our customers lower costs, reduce greenhouse gas (GHG) emissions, and exceed their business, safety, and environmental goals. We go beyond expectations — mitigating risks, reducing financial obligations, and maximizing value for our clients. Join SECURE, where we step up to make a meaningful difference in the industries we serve and the world we share. The Billing Specialist will support invoicing and customer billing processes across multiple operational areas of the business. This role is responsible for assisting with invoice preparation, documentation review, customer submissions, and maintaining accurate records within internal systems. This role is based out of Calgary, Alberta. You will join a supportive and collaborative team that values communication, accuracy, and a willingness to help one another succeed. The team works closely together to manage priorities, solve challenges proactively, and maintain a positive environment focused on shared success and operational efficiency.

Requirements

1–3+ years of experience in an administrative, billing, invoicing, accounting, or operational support role
Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment
Excellent organizational and time management skills
Strong interpersonal and communication skills, both written and verbal
Proficiency with Microsoft Office, including Excel, Word, and Adobe Acrobat
Ability to work collaboratively within a team environment while also managing responsibilities independently
A proactive mindset with an interest in continuous improvement and process efficiency

Nice To Haves

Experience working with ERP systems or customer invoicing platforms is considered an asset
Exposure to D365, OpenInvoice, Cortex, or similar systems is an asset
Diploma or post-secondary education in Accounting, Business Administration, or a related field is considered an asset

Responsibilities

Support the full-cycle invoicing process, including reviewing approved documentation and ensuring all required backup is complete and accurate
Prepare and process customer invoices in internal systems
Review sales orders and supporting documentation for accuracy and completeness
Submit invoices through customer platforms and portals, including electronic invoicing systems
Maintain accurate customer records, billing documentation, and standard operating procedures (SOPs)
Assist with daily system updates, project setups, and invoice processing activities
Monitor invoice submissions and support timely customer payment processing
Collaborate with operations and internal teams to resolve discrepancies or missing information
Provide billing support during periods of high volume, vacations, or team coverage requirements
Contribute to process improvements and support initiatives focused on efficiency and standardization