Billing Specialist

PRO DOCUMENT SOLUTIONS•Porterville, CA

12d•Onsite

About The Position

The billing specialist provides day-to-day accounting and administrative support in a fast-paced print manufacturing environment. The position works closely with job coordinators, purchasing, and sales teams to ensure accurate invoicing to the company’s business forms and election customer base.

Requirements

Detail oriented, having an analytical mindset that utilizes strong critical thinking to move beyond numerical data and ensure total accuracy.
Strong Excel skills.
Solid understanding of accounting debits and credits.
Experience with CA sales tax guidelines.
Experience with Adobe Acrobat Binders.
Customer account maintenance.
Working knowledge of Outlook email and Microsoft Office.
Must be exceptionally well organized with the ability to multitask in a fast-paced environment.
Excellent math and English aptitude.
Team player with a positive attitude.

Nice To Haves

Prior accounting experience in a print environment is a plus, but not necessary.
Prior experience using Sage 50 or other accounting software is a plus, but not necessary.

Responsibilities

Assemble all documentation necessary to prepare customer invoices (i.e., Bills of Lading, packing lists, freight charges, job envelopes).
Generate invoices within 48 hours of shipping and statements monthly using Sage 50 accounting software.
Mail or email customer invoices and statements.
Work with customer service team and shipping department regarding credit checks.
Petty cash reconciliation.
Manual check register and entry.
Liaison to customer service department during busier times.
All other duties as assigned.
Invoice election jobs accurately within five business days of shipment.
Work with sales team to ensure proper billing of postage, freight, and various handling and delivery fees.
Issue postage deposit invoices by creating customer invoices in Sage accounting system with required supporting documents; email invoices; track USPS log reconciliations.
Work closely with Purchasing/Inventory control to track product purchases and billing on envelopes.
Provide A/R ledgers to the sales team; assist collections on request from Sales.
Send weekly Invoice Register report to sales team.