Billing Specialist
Fisher Associates•City of Rochester, NY
•$25 - $31•Hybrid
About The Position
Lead project billing operations supporting transportation, civil infrastructure, land development, engineering, and multidisciplinary design projects across our locations using Deltek Vantagepoint, project accounting, and client-focused financial coordination. Serve as a key financial partner supporting Project Managers, project delivery teams, and operational leadership through accurate client invoicing, WIP management, project financial reporting, revenue tracking, and AEC project billing oversight in a fast-paced consulting environment.
Requirements
- Associate’s degree in Accounting, Business, Finance, or related field.
- 3-5 years of billing, project accounting, or professional services invoicing experience.
- Deltek Vantagepoint software experience strongly preferred.
- Experience with Microsoft Office products including Outlook, Word, and Excel.
- Experience supporting engineering, architecture, consulting, construction, or professional services environments preferred.
- Strong organizational skills, attention to detail, communication, and ability to manage deadlines in a fast-paced project environment.
Responsibilities
- Manage the full project billing cycle, including contract interpretation, project setup review, invoice preparation, reconciliations, and financial reporting using Deltek Vantagepoint and Microsoft Office tools.
- Partner closely with Project Managers to deliver accurate, client-ready invoices, job cost reporting, and financial summaries that support successful project delivery and decision-making.
- Support strong project financial performance by monitoring accounts receivable, assisting with soft collections, and ensuring timely submission and accuracy of timesheets, expense reports, and accounting documentation.
- Collaborate across departments to resolve billing discrepancies, support client and vendor needs, and maintain smooth financial operations in a fast-paced, team-oriented environment.
- Contribute to broader accounting and operational success through cross-functional support, ad hoc financial projects.
Benefits
- medical
- dental
- vision
- 401(k)
- company-paid life and disability insurance
- PTO
- paid holidays
- supplemental benefits
- professional development reimbursement
- shareholders program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
