Billing Specialist

Cavoratalent • Lanham, MD

161d • $75,000 - $80,000

About The Position

This role is responsible for managing monthly billings across a portfolio of commercial construction projects - preparing AIA G702/G703 progress billings, updating continuation sheets, processing change directives, and coordinating all required lien waivers and release forms.

Requirements

• 2–5 years of experience in construction billing or project accounting.
• Proficiency with AIA G702/703 billing formats and continuation sheets.
• Experience with construction billing portals (Textura, Coupa, Procore, GCPay, etc.).
• Strong understanding of lien waivers, releases, and compliance documentation.
• Intermediate Excel skills (xlookups/sumifs basic proficiency).
• Proficiency in verbal and written English required.
• High level verbal and written communication skills required.
• Ability to multitask in a fast-paced environment.
• Strong organizational and attention to detail skills.

Nice To Haves

• Experience with Sage Intacct (Construction or Project Costing modules), preferred.
• Familiarity with commercial subcontracting workflow, retainage rules, and pay application processes, preferred.
• Experience with government, GC, or large commercial project billing environments, preferred.

Responsibilities

• Prepare and submit monthly progress billings using AIA G702/703 and project-specific continuation sheets.
• Maintain accurate schedule of values, change order tracking, and percent-complete updates.
• Enter and manage all billing data within Sage Intacct, including project contract values, change orders, retention, and revenue compliance.
• Upload and submit invoices through platforms such as Textura, Coupa, Procore, Ariba, or customer-specific construction portals.
• Track billing approvals, payment status, retention release, and required documentation.
• Prepare, send, and manage lien waivers, conditional/unconditional release forms, and compliance documents.
• Communicate with Project Managers to resolve billing discrepancies, missing documentation, or contract requirements.
• Maintain an organized monthly billing calendar to ensure all deadlines are met.
• Support month-end close with billing reconciliations and revenue reporting as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed