Billing Specialist I

Fox Valley Fire & Safety•Elgin, IL

19h•$21 - $22•Onsite

About The Position

Billing Specialist I FT, Onsite, M-F 8am-5pm Job Responsibilities: Prepare documents for invoicing – verify work is complete & charges are accurate. This includes, but is not limited to, learning system sizes, pricing structures, and discerning whether the technician’s information is accurate based upon said system sizes/pricing structures. Complete pricing for off-road, submit to supervisor for review. Complete job billing with regard to time entry for jobs completed by technicians and engineers in Fire Alarm, Sprinkler, Emergency Exit Lighting and other departments as required. Research, compile, enter, and review all provided timesheets for accuracy; troubleshoot any discrepancies regarding incorrect time submittals. Delete incorrectly entered data & re-enter correct data. Take handwritten documents from the field and transfer them into viable invoices to customers. Audit information daily. Use system-generated reports, complete jobs and recognize costs against said jobs. Compare data with source documents, or re-enter information if errors are detected. Scan and upload documents in appropriate locations. Prepare and produce proforma invoices when necessary Decipher sloppy handwriting; garbled wording or faded text. Assist in maintenance of our online billing customers via invoicing portals – submission of invoices already created in our system; verification of not to exceed amounts on purchase orders, proper purchase orders are applied, proper procedures performed to support billing by technicians, maintaining all aspects of our certifications to use such portals. Perform other duties as assigned. Job Requirements: Must be able to work independently without supervision Significant knowledge of Outlook, Microsoft Excel, Microsoft Word etc. Working knowledge of customer databases is required; knowledge of Profit Zoom or Service Trade is desirable. Minimum typing ability of 50 WPM with accuracy Ability to learn as well as utilize new and existing computer software in a proficient, timely manner. Ability to enter data accurately Strong typing, analytical, and computer skills. Must be able to multi-task, and think outside the box. Prior billing experience highly desired. This role is located in an office environment, with the majority of the day spent working on the computer at a desk. Compensation & Benefits: This role offers a starting hourly pay rate between $21.00-$22.00 with full health benefits available on day one of employment. FVF&S Co. also offers a 401k with company match and is an employee-owned company with ESOP enrollment after one year of employment. Equal Opportunity Employer M / F / D / V

Requirements

Must be able to work independently without supervision
Significant knowledge of Outlook, Microsoft Excel, Microsoft Word etc.
Working knowledge of customer databases is required; knowledge of Profit Zoom or Service Trade is desirable.
Minimum typing ability of 50 WPM with accuracy
Ability to learn as well as utilize new and existing computer software in a proficient, timely manner.
Ability to enter data accurately
Strong typing, analytical, and computer skills.
Must be able to multi-task, and think outside the box.
Prior billing experience highly desired.
This role is located in an office environment, with the majority of the day spent working on the computer at a desk.

Responsibilities

Prepare documents for invoicing – verify work is complete & charges are accurate. This includes, but is not limited to, learning system sizes, pricing structures, and discerning whether the technician’s information is accurate based upon said system sizes/pricing structures.
Complete pricing for off-road, submit to supervisor for review.
Complete job billing with regard to time entry for jobs completed by technicians and engineers in Fire Alarm, Sprinkler, Emergency Exit Lighting and other departments as required.
Research, compile, enter, and review all provided timesheets for accuracy; troubleshoot any discrepancies regarding incorrect time submittals.
Delete incorrectly entered data & re-enter correct data.
Take handwritten documents from the field and transfer them into viable invoices to customers.
Audit information daily.
Use system-generated reports, complete jobs and recognize costs against said jobs.
Compare data with source documents, or re-enter information if errors are detected.
Scan and upload documents in appropriate locations.
Prepare and produce proforma invoices when necessary
Decipher sloppy handwriting; garbled wording or faded text.
Assist in maintenance of our online billing customers via invoicing portals – submission of invoices already created in our system; verification of not to exceed amounts on purchase orders, proper purchase orders are applied, proper procedures performed to support billing by technicians, maintaining all aspects of our certifications to use such portals.
Perform other duties as assigned.