Billings Assistant, Art + Commerce

WME•Brooklyn, NY

10d•Hybrid

About The Position

The Billing/Post Production Assistant supports fashion photography agents and producers throughout the photography production process. The role combines billing and accounting coordination with post-production support, serving as a point of contact between artists and clients and helping keep projects, budgets, vendors, and deadlines on track. Billing work includes preparing advance and final invoices, reconciling production job wraps, processing expenses through the Concur expense management system, coding credit card transactions, submitting and processing vendor invoices, setting up new vendors, tracking incoming and outgoing payments, organizing and communicating regular accounting overviews for artists, and working closely with the accounting team. Post-production work includes creating and managing post-production budgets, negotiating expenses, booking vendors, managing calendars, meeting deadlines, and calling in final artwork. WME Group works from the office four days per week to support collaboration, talent development, and relationships across teams. The stated hiring range is $19.50–$26.00 per hour. Compensation may vary based on location and job-related qualifications, knowledge, skills, and experience. The company describes its rewards package as including base pay and, as applicable, short- and long-term incentives, growth and development opportunities, health care, retirement, vacation, other paid time off, and additional offerings.

Requirements

A minimum of 2 years of administrative and billing experience.
Organizational skills to oversee numerous concurrent projects.
Ability to multitask and prioritize.
Working knowledge of Microsoft Office, Word, Excel, and CRM systems, and ability to learn new systems.
Professional communication skills for interfacing with clients and artists.
Specialized knowledge of the fashion and advertising market.
Interest in contemporary photography, fashion, pop culture, and publishing.

Nice To Haves

An associate's degree or bachelor's degree is preferred.
Highly developed administrative skills in a comparable field are a plus.

Responsibilities

Support fashion photography agents and producers in the overall photography production process.
Prepare advance and final invoices.
Reconcile production job wraps.
Process expenses through the Concur expense management system.
Code credit card transactions.
Submit and process vendor invoices.
Handle new vendor setups.
Track incoming and outgoing payments.
Organize and communicate regular accounting overviews for artists.
Work closely with the accounting team.
Serve as the point person between the artist and the client during post production.
Create and manage post-production budgets.
Negotiate expenses.
Book vendors.
Manage calendars.
Meet deadlines.
Call in final artwork.