V101- Billing & Operations Executive Assistant
About The Position
Join Job Duck as a Billing & Operations Executive Assistant by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You’ll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is a curious and independent team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you.
Requirements
- Minimum of 1 year of experience in an administrative assistant role.
- Advanced/native-level English skills (both written and spoken)
- Kind, collaborative, and personable
- Independent, enthusiastic, and proactive
- Curious problem-solver
- Team-oriented and client-focused
- Strong attention to detail
- Organized
- Comfortable with numbers
- Proficient in Excel/Google Sheets
- Good judgment and strong social skills
Nice To Haves
- Legal background optional
Responsibilities
- Coordinate billing and prepare invoices
- Calculate referral fees for external attorneys
- Assist with payroll and payment tracking
- Schedule meetings and maintain calendars
- Open matters in Clio CRM
- Learn and assist with paralegal tasks as needed
- Track billable hours and calculate payments
- Manage email communications
- Draft basic legal and administrative documents
- Support client onboarding processes
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
